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Built on, with, and for tech you trust
Microsoft Azure, Microsoft 365 and modern add-ins for Outlook.
Recognized by analysts
Named a market-leading vendor in the Meeting Management category.
Everything around the meeting, in one platform
Six parts of one platform, all sharing the same booking in Microsoft. Book the room, order the lunch, welcome the guest, and see what it all adds up to.
Meeting Room Booking
The right room, every time.
Book rooms in Outlook, see what is free, and let the rooms nobody uses go back to the people who need them.
Explore Meeting Room Booking
Meeting Catering
Lunch that follows the meeting.
Order catering on the invite. When the meeting moves or is canceled, the kitchen already knows.
Explore Meeting Catering
Facilities Services
Rooms ready before anyone arrives.
Request room setup and AV with the booking, so facilities and AV teams get the job with every detail.
Explore Facilities Services
Maps and Desk Booking
Find your way, and your desk.
Book desks and rooms on interactive floor plans, so people know where to go before they get there.
Explore Maps and Desk Booking
Visitor Management
Guests who feel expected.
Register guests on the invite, check them in at reception, and let the host know they have arrived.
Explore Visitor Management
Workplace Insights
Plan your space on facts.
See which rooms are busiest, which are booked but rarely used, and what services cost, and decide on data instead of gut feel.
Explore Workplace InsightsIf the meeting changes, everything changes with it
Follow-the-Meeting Intelligence is the principle AskCody is built on. The meeting is the anchor for everything attached to it: the room, the catering, the room setup and AV, and the guests. Move the meeting in Outlook or in Workplace Central, and the room booking, the orders and the visitor registration move with it, to the new time and room. Cancel it, and the room is free again and the orders are canceled.
If an order can no longer change, for example because the kitchen has already prepared it, it is not changed silently: the organizer is told, so a person decides.
Read about Follow-the-Meeting Intelligence
No middle layer, no second calendar
AskCody is built into Microsoft 365, not bolted on. Every meeting room is a room mailbox in Microsoft Exchange, and every booking lives in its calendar: the same calendar Outlook already uses. AskCody does not copy meetings into a separate database and sync them back later, so the calendar your people see is the calendar your teams deliver from.
That is why AskCody starts with the meeting: the invite is sent and Exchange accepts the room, and then the catering, the room setup and the guests are attached to a meeting AskCody knows exists. It may cost a click today, and it saves a lot of trouble tomorrow: no orders for a meeting that never existed, and no booking that only one system believes in.
See how AskCody integrates with Microsoft
Exchange Online and Exchange Server
AskCody connects to Exchange Online through Microsoft Graph, and to on-premises Exchange Server through EWS. For Exchange Online, your administrator grants consent once.
Room calendars only
AskCody reads and updates the room, desk and resource calendars you connect. It does not access personal mailboxes, emails or attachments.
Users, sign-in and Teams
Users and groups come from Microsoft Entra ID, people sign in with Microsoft single sign-on, and the add-ins are deployed from the Microsoft 365 admin center. Every Microsoft Teams meeting booked in Outlook gets the right room, services and visitors.
Security and data protection
AskCody runs on Microsoft Azure. Our ISAE 3000 Type 2 report gives independent assurance on how we protect personal data under the GDPR. Read about ISAE 3000.
How every team stays connected with AskCody
Take one client workshop: Thursday at 10:00 in the Board Room, with lunch for twelve and two guests. The assistant books it in one Outlook invite. The kitchen and the facilities team see their part and accept it, reception expects the guests, meeting coordinators see it in Workplace Central, and finance gets a cost center on the order. Underneath, IT keeps it native to Exchange.
Nobody forwards an email and nothing is entered twice. Every team works from the same meeting, so the meeting actually takes place.
Ten bookers used to mean ten ways to book
“Ten different people booking a meeting resulted in ten different ways of creating a meeting, and everything that goes with it... With AskCody employees can now book rooms and request services themselves, and it gives them a kind of self-service aspect where they can take control of their own meetings.”
Every request for a room, under one roof
“The fact that admins can manage each reservation for a room and each request that is needed for that event or meeting all under one roof really helped a lot with organizing... Everyone gets it, and we don’t have to have five or six different emails going back and forth for each meeting.”
Catering, setup, AV and visitors together
“I don’t believe the other vendors can do the catering, the room setup, and AV requests as well as the visitor management piece altogether as seamlessly. Also, what we found was the AskCody user experience was just slicker.”
Rooms and catering in one overview
“AskCody’s platform gives us an easy overview of available rooms, as well as quick access to book catering for our meetings. Without AskCody, booking premises is ineffective, which results in a large waste of resources.”
Simple was the measure of success
“The user pathway was our main concern to address. The easy and simple process to find the needed meeting room, book it, request services, and manage visitors has been our main success criterion.”
Catering saves one to two hours a day
“We definitely know for catering that their job has been extremely streamlined with AskCody. They were originally apprehensive because they couldn’t believe all the things they didn’t have to do anymore... They estimate that they save on average 1 to 2 hours per day with AskCody.”