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The Finance Leader
Driving Cost-Efficiency
Through Smarter
Workplaces
You’re responsible for making sure every euro, dollar, or square meter creates value.
You see the big picture, and you know that the workplace is one of your organization’s largest, least-optimized assets.
Meetings, rooms, services, and space utilization all carry hidden costs. AskCody helps you uncover them. And act on them.
"We spend millions on office space, yet no one could tell me how much of it was actually being used... Or wasted.... The cost of poor utilization isn’t just rent and a sunk cost, it’s wasted resources, catering and food waste, services, and time.”
The Pressure of Managing Executive Chaos
Your organization invests heavily in real estate, technology, and workplace services. But fragmented systems and lack of insight make it hard to see where the money actually goes or where it’s lost.
You face:
- Underutilized office space and meeting rooms that sit empty most of the week.
- Duplicate or overlapping workplace tools, each with its own cost and maintenance overhead.
- Manual processes for booking, reporting, and billing services that drain time and productivity.
- No clear visibility into operational costs tied to space, services, or meeting behavior.
- Pressure from leadership to optimize spend without harming employee experience.
The workplace has become both a cost center and a strategic opportunity, but without the right data, it’s impossible to manage effectively. At best your guessing.
AskCody Workplace Analytics and Cost Visibility
AskCody connects the dots between meeting activity, real estate use, and workplace spending, directly from your organization’s Microsoft 365 environment.
It gives finance leaders the data and transparency needed to make strategic, cost-saving decisions across the entire workplace ecosystem.
With AskCody, you can:
- Track and visualize space utilization across locations, departments, and time periods.
- Identify cost drivers - from underused meeting rooms to over-ordered catering and over-spending cost centers.
- Quantify ROI of your real estate and workplace investments.
- Eliminate waste by aligning actual usage with capacity and demand.
- Connect the right cost center to the right meeting and organizer or link the Client Matter number or other right to the meeting
- Centralize data and reporting, reducing manual reconciliation across systems.
AskCody transforms operational noise into financial clarity, so you can optimize costs and support smarter workplace strategy.
From Complexity to Control
With AskCody, finance teams gain the data and confidence to lead optimization initiatives that deliver measurable results.
Here’s what you gain:
- Immediate savings from reduced waste and optimized space.
- Data-driven decisions about where to invest and where to cut.
- Better forecasting with clear trends in meeting demand and occupancy.
- Improved cross-departmental accountability with transparent cost reporting.
- Stronger alignment between Finance, Facilities, and Real Estate teams.
When you can measure it, you can manage it, and when you can manage it, you can optimize it.
AskCody turns workplace operations into financial intelligence.
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Common questions from Finance Directors and CFO's
AskCody helps finance leaders gain control over one of the organization’s largest and least-transparent cost centers: real estate and workplace operations.
By providing real-time data on meeting room usage, services, and occupancy, AskCody uncovers where money is lost; from unused space to over-ordered catering and inefficient resource allocation.
With this insight, CFOs can:
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Eliminate waste and unnecessary overhead.
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Optimize real estate footprint and reduce lease costs.
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Align workplace investments with actual employee behavior.
Most organizations see a full return on investment within 6–12 months.
ROI typically comes from three key areas:
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Real estate optimization: 10–25% savings by identifying and reducing underused spaces.
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Operational efficiency: Fewer systems, fewer manual processes, and lower administrative time.
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Reduced waste: Smarter service planning and meeting management prevent unnecessary catering and labor costs.
Beyond the direct savings, AskCody also delivers productivity gains and better decision-making visibility, which compounds over time.
AskCody turns meeting activity into actionable data.
You get visibility into:
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How often rooms and spaces are used.
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What types of spaces are in highest demand.
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When and where underutilization occurs.
This allows you to right-size your real estate footprint, justify design changes, and plan capital investments based on actual behavior, not assumptions.
AskCody’s utilization analytics help finance leaders shift from cost oversight to strategic workplace investment management.
Yes.
AskCody integrates seamlessly with Microsoft 365 and can export utilization, cost, and service data into your BI tools such as Power BI, Tableau, or Excel.
This makes it easy to connect meeting activity data with financial reporting, budgeting, and forecasting models.
You can track workplace performance metrics alongside cost and efficiency KPIs, finally linking operations to the financial outcomes they create.
Implementation is low-risk and straightforward because AskCody is Microsoft-native and cloud-based.
There’s no complex infrastructure, no data migration headaches, and no hidden maintenance costs.
The platform uses your existing Microsoft 365 environment which means:
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Low total cost of ownership (TCO)
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Minimal IT involvement
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Scalable deployment across regions or business units
Our onboarding process includes full cost visibility and ROI modeling before go-live, ensuring financial predictability from day one.
Yes.
AskCody lets you assign Cost Centers, departments, or business units to each meeting, service order, or resource.
This means catering, room usage, or facility service expenses can be automatically attributed to the right department or internal budget.
Finance teams can easily track spending patterns, recover costs where needed, and report on budget compliance.
AskCody offers multiple integration paths for financial reporting:
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Standard exports to Excel or CSV for ad-hoc or scheduled reports.
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Native Power BI integration, allowing data visualization and dashboard creation across departments.
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Open API access, enabling direct connection to ERP or financial systems such as SAP, Oracle, or Workday.
This gives finance teams complete control over how data flows, from AskCody’s real-time operational insights into your existing reporting ecosystem, without manual intervention or duplication.
Your Workplace. Your Costs. Your AskCody.
You drive financial clarity and accountability.
AskCody helps you extend that to the workplace.