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The meeting Management Blog

The Facilities Manager
The Ones Who Keep the Workplace Running

You make sure the workplace just works: the rooms are ready, the services arrive on time, and the building supports the business.

You’re the quiet force behind every meeting that starts on time and every space that feels effortless to use.

Keeping it that way isn’t easy.

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The Pain

The Constant Juggle Between People, Space, and Systems

You’re the person everyone calls when something’s wrong, but rarely when everything’s right.

You’re the one who keeps the physical workplace running, ensures rooms and spaces are functional, coordinates with IT and service teams, and balances budgets with employee needs.

You’re managing a complex operation: space allocation, maintenance, room readiness, hospitality, and compliance. And while expectations are high, your tools often work in silos.

You deal with:

  • Constant changes to meeting schedules that ripple across rooms, services, and staff.
  • Manual coordination between reception, catering, AV, and cleaning teams.
  • Lack of visibility into which spaces are actually being used — or underused.
  • Pressure from leadership to reduce costs while maintaining an exceptional experience.
  • Reactive firefighting, because no single system connects all the moving parts.

You’re expected to run a world-class operation, but without world-class visibility or automation.

So, what do you do?

 

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Henry ChaseCIO at Burns & Levinson

“It gives our clients coming in this concierge, white-glove experience"

“Having the responsibility back in the hands of the assistants allows reception to provide more of a concierge, white-glove experience for clients coming in.

Susann HollowayConference Services Manager at Eversheds Sutherland

“A massive productivity boost for our secretaries!"

"Our secretaries managed two or three attorneys and partners before. Now they're managing maybe five or six. It's only possible to manage that increased workload, because they can handle everything in one spot with AskCody. "

Dale PollockConference Services Manager at Eversheds Sutherland

“We handle all reservations and requests for a room under one roof"

"Admins can manage each reservation for a room and each request that is needed for that event or meeting all under one roof, really helped a lot with organizing and it's much better for our attorneys as well. Everyone gets it"

The Cure

AskCody Workplace Management Platform

The AskCody Meeting Management Platform for Facilities-Managers

 

AskCody helps Facilities Managers take control of the workplace by uniting people, space, and process into one connected platform built inside Microsoft 365.

When meetings are booked or changed, AskCody automatically updates all related services, informs the right teams, and provides real-time insights into room usage, so nothing falls through the cracks. And so that Facilities are used and utilized the best possible way.

With AskCody, you can:

  • See and manage all meetings and services in one view.

No more spreadsheets or chasing down changes. Everything stays in sync with only one single source of truth.

  • Automate communication between service teams.

Catering, AV, and cleaning get updates instantly when plans change.

  • Gain visibility into space utilization.

Understand how rooms are used, when they’re busiest, and where to optimize.

  • Reduce waste and rework.

Prevent double-bookings, unused catering, and wasted service hours.

  • Deliver consistent, professional experiences.

Meetings start on time, spaces are ready, and people notice the difference.

AskCody doesn’t just make operations smoother, but also gives you the oversight to lead strategically, not just reactively.

The Profit

From Operational Chaos to Predictable Control

When AskCody runs your meeting and workplace operations, you move from keeping up to staying ahead.

Here’s what you gain:

  • Operational calm: Every change is communicated automatically, across all service teams.
  • Real-time control: You always know what’s happening in every room and building.
  • Reduced costs: Fewer wasted services and better space utilization.
  • Better collaboration: Facilities, IT, and hospitality work from one shared platform.
  • Stronger impact: You’re not just maintaining the workplace — you’re optimizing it.

Facilities Managers using AskCody describe the same transformation: clarity and control.

They finally have the tools to manage the complexity and the data to prove their value to the business.

 

 

 

 

 

AskCody's Central for Facilities Managers

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Common questions from Facilities Managers

How does AskCody help Facilities Managers oversee meeting rooms and services?

AskCody gives you one clear, real-time view of all meeting activity across your organization.

You can see every room, every service order, every visitor, and every change — in one dashboard.

When a meeting is booked, moved, or cancelled, all related services (catering, cleaning, AV, setup) are automatically updated.

This eliminates the constant back-and-forth between teams and ensures every space is ready when it needs to be.
How does AskCody reduce operational chaos and coordination issues?

AskCody connects Facilities, IT, and Service teams around one shared source of truth: the meeting schedule.

Instead of fragmented emails, spreadsheets, or separate systems, everyone works from the same synchronized data.

Meeting changes are automatically communicated, reducing missed setups, duplicate orders, and confusion.

This means you move from reactive firefighting to proactive management anticipating needs instead of chasing updates.
Can AskCody help us understand how our spaces are being used?

Yes. AskCody provides real-time and historical analytics on space utilization, meeting patterns, and resource demand. We call this scheduling intent.

You can see which rooms are used most, which are underutilized, and when peak demand occurs.

This helps you make data-driven decisions about space design, cleaning schedules, and even real estate strategy. Go check out Insights here.
How does AskCody support hybrid work and changing office patterns?

Hybrid work has changed how spaces are used. AskCody gives you the visibility and flexibility to adapt.

You can track actual room usage, manage shared workspaces, and align services with real demand.

AskCody’s integration with Microsoft 365 ensures that both in-person and virtual meetings are coordinated in the same system, keeping your facilities aligned with how people truly work today.
What tangible results can Facilities Managers expect from implementing AskCody?

Facilities teams see measurable improvements within weeks:

  • Fewer coordination errors and missed setups.

  • Reduced waste and cost from cancelled or duplicated services.

  • Time saved through automation and shared visibility.

  • Higher meeting satisfaction. Rooms are ready, services arrive on time, and technology just works.

  • Data-backed decisions on space and resource optimization.

AskCody helps Facilities Managers deliver a workplace that feels effortless to employees and efficient to the business.

Your Workplace. Your Operations. Your AskCody.

You keep the workplace moving.

AskCody helps make it seamless.
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