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Your office floor plan, live and bookable
AskCody Maps turns your floor drawings into an interactive map of your meeting rooms and desks. See what is free now or on any day ahead, find your way, and book in a click. The booking lands in Outlook, because the map reads the same Microsoft Exchange calendars.
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Microsoft Azure, Microsoft 365 and modern add-ins for Outlook.
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Named a market-leading vendor in the Meeting Management category.
What is AskCody Maps?
The calendar says Conference Room B at ten. It does not say where Conference Room B is, or whether the desk next to your team is free. So guests wander the corridor, colleagues walk the floor checking rooms, and the meeting starts late for reasons nobody planned.
AskCody Maps closes that gap. It is an interactive floor plan in the AskCody Portal that shows the meeting rooms and desks on your office floors, live from Microsoft Exchange. The map, Outlook and the room calendars always show the same bookings, so people know where to go and what is free before they get up.
- Your floors on one map, with meeting rooms, desks, stairs, toilets and other facilities marked.
- Live status: blue is free, red is booked and gray cannot be booked. Pick a date to see any day ahead.
- Book from the map: a desk or a room in a click, saved in Outlook at the same time.
- Kiosk mode for touchscreens in your lobby and shared spaces.
How does AskCody Maps work?
You send us the floor drawings of your office in DWG, marked with your bookable meeting rooms and desks. AskCody turns them into a digital map and links every room and desk to its resource mailbox in Microsoft Exchange, a Room or a Workspace.
From then on, the map reads free/busy from Exchange through Microsoft Graph. A desk booked in Outlook turns red on the map, and a room booked on the map is on the room calendar in Exchange. You give people the Maps User role, check the map, and it is live.
Find any room, desk or facility, on any floor
Every floor you put on the map is one click away, with meeting rooms, desks and the places people look for, such as stairs, toilets and the printer. See where a room is before you walk there.
Maps shares its date picker with Workplace Central and All Bookings. Step to tomorrow or next week, and the colors show what will be free then, so a team can plan where to sit before anyone comes in.
See what you are booking, then book it in a click
Click a desk to see its equipment, such as a monitor or a USB-C dock, pick the date and book it. Click a meeting room to see its capacity, its equipment and whether it is free, and book it for 15 or 30 minutes, an hour or two hours. Click a booked desk to see until when, and who booked it.
Every booking is saved in AskCody Maps and in your Outlook calendar at the same time. Desk bookings show as Free in your calendar, so colleagues can still book meetings with you.
A wayfinding screen for your lobby and shared spaces
Run AskCody Maps in kiosk mode on a touchscreen where people arrive or gather. A fixed marker helps people get their bearings, date and time selectors let them plan ahead, and the map returns to its default view after 40 seconds without a touch.
Kiosk mode runs in Google Chrome on a Windows or Mac touch PC. Bookings made on a kiosk are made under the account the kiosk is signed in with, so agree with your IT team which account that is.
Built on Exchange, so the map and Outlook always agree
There is no separate floor plan system to keep in sync. Every room and desk on the map is a resource mailbox in Microsoft Exchange, and AskCody Maps works with those calendars through Microsoft Graph. Outlook, the room calendar and the map show the same booking, wherever it was made.
The booking rules your IT team sets in Exchange apply on the map too, such as a minimum booking time for desks. People sign in with their Microsoft account, and Maps sits next to the Outlook add-ins and Workplace Central in the same AskCody Platform.
What does IT need for AskCody Maps?
Requirements
- Exchange Online, with every meeting room and desk set up as a resource mailbox of the right type: Room or Workspace.
- Users synchronized from Microsoft Entra ID (formerly Azure Active Directory).
- Microsoft single sign-on enabled for AskCody.
- The Maps User role for everyone who should use the map.
- The rooms and desks on the map added to your AskCody account as active licenses for that resource type.
How the map is made
- You send floor drawings in DWG, marked with your bookable rooms and desks, plus elevators, toilets and other landmarks.
- AskCody and our mapping partner draw the digital map. Depending on its size, this takes up to four weeks.
- AskCody links every room and desk on the map to the platform, for live status and booking.
- You assign the Maps User role, check the map, and go live.
Later changes to walls, outlines or floors go back to the mapping partner. Changes to icons, labels and desk placements are handled separately, so tell us what has moved.
Common questions about AskCody Maps
AskCody Maps is an interactive floor plan in the AskCody Portal. It shows the meeting rooms and desks on each floor you include, with their live status, so people can find a room, see what is free and book a room or a desk from the map. Bookings are saved in Outlook, because every room and desk is a resource in Microsoft Exchange.
Blue means available, red means occupied and gray means the area cannot be booked. Occupied rooms are also tinted red and free rooms blue, so you can read a whole floor at a glance.
Yes. Click a desk to see its equipment, pick the date and book it. Click a meeting room to see its capacity, equipment and status, and book it for 15 or 30 minutes, 1 hour or 2 hours. The booking is saved in AskCody Maps and in your Outlook calendar at the same time.
Yes. AskCody Maps reads and books the same Microsoft Exchange calendars as Outlook, so a booking made on the map is in Outlook, and a room or desk booked in Outlook shows as booked on the map. Desk bookings are set to Free in your calendar, so colleagues can still book meetings with you.
Yes. Pick a date in the date picker and the map shows availability for that day. Maps, Workplace Central and All Bookings share the date picker, so the date you pick follows you between them.
Yes, in kiosk mode. The map runs full screen in Google Chrome on a Windows or Mac touch PC, with a fixed marker to help people get their bearings and date and time selectors. It returns to its default view after 40 seconds without a touch. Bookings made on the kiosk are made under the account it is signed in with.
Exchange Online with your meeting rooms and desks set up as resource mailboxes (Room or Workspace), users synchronized from Microsoft Entra ID, Microsoft single sign-on enabled for AskCody, and the Maps User role for the people who use the map. The rooms and desks on the map must be active licenses in your AskCody account. Talk to your AskCody consultant about adding Maps to your plan.
No. AskCody Maps is built on Microsoft Graph, like Workplace Central and All Bookings, so it needs Exchange Online.
You send AskCody accurate floor drawings in DWG, marked with your bookable rooms and desks and landmarks such as elevators and toilets. AskCody and our mapping partner draw the digital map, which takes up to four weeks depending on its size. AskCody then links every room and desk to the platform, and you check the map before it goes live.
Tell us what has changed. Changes to walls, outlines or floors go back to our mapping partner and can take up to four weeks. Changes to details such as icons, labels and desk placements are handled separately.
AskCody Maps is built to be easy to use: find your spot, click it and book. Having implemented AskCody with hundreds of customers, we know that good training speeds up adoption, so we get your super users started, and many customers use a train-the-trainer approach to spread the knowledge inside the organization.