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Meeting room and
workspace analytics 

Get access to workplace utilization reports and analytics to understand scheduling intent and usage of your workspaces leveraging data from Microsoft Exchange and Microsoft 365, combined with key insights from AskCody.
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Workplace analytics built for Microsoft

Understand scheduling intent and workspace utilization

AskCody Insights offer quantifiable data that shows how your workspace performs when it comes to meeting, meeting rooms, desks, services, and visitors. Use workplace analytics to see your office and meeting rooms in full context with all available data about utilization so you can optimize available spaces across the entire organization. Get access to scheduling intent utilization data based on Outlook and Microsoft Exchange, and combine with actually occupancy data.

Dig deeper into workplace analytics with weekly reporting of key metrics to e.g. identify meeting rooms that are rarely used or often not occupied to full capacity. Make data-driven decision to enhance your office spaces.
Leveraging data from Exchange

Optimize your office using real data

Insights is a simple and efficient tool that arms you with complex data to make smart business decisions. Let the workspace analytics lead you to optimization of your office space and facilities services.

It helps you learn and compare to understand the specific needs for room types and equipment across each company division or location.

With detailed filtering and data export, you can create customized reports on your specific rooms, facilities, locations, equipment and purposes, and export data to Excel to easily combine Insights data and workplace analytics with other datasets.

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Insights explained

Insights is a workplace analytics tool to ease Facilities Management’s work and optimize resources and utilization of meeting space using real-time data.
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How much coffee is being requested?

Insights to optimize your services for meetings

With Insights on Services, Office Admins and catering managers can now access valuable data to streamline the service request management and meeting booking process. 

Gain insights on the amount of service requests being made, delivered, or rejected. Compare data between different offices or periods to improve collaboration and predict busy periods with your service providers. 

How many visits a day?

Understand check-in flows at your of your reception and front desk

With Insights on Visitors, front-desk teams now have access to in-depth data regarding guest traffic and behavior. This information is invaluable for understanding the flow of visitors.

By harnessing this data, administrators can enhance guest experiences, streamline the check-in process, and ensure that every visitor's journey within the office is seamless and pleasant.

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Armed with data

Get quality insights today for a better business tomorrow

Instantly enhance productivity and room utilization by AskCody Insights. Insights delivers analytics, data and reports to ease facilities management’s work and optimize resources (rooms/desks/workstations) in your entire workplace.

Room utilization and needs are often anecdotal or based on a "feeling" or spontaneous observation. There's a better way to manage your meeting spaces and bookable resources.

It's time to take decisions based on data, not your gut feelings. Control or regulate meeting room booking behavior, optimize resources and capacity, and improve room utilization.

AskCody Insights lets you understand what your employees are looking for and arms you with actionable insights to understand how your office space and meeting rooms are actually used.

Scale facility services, catering, and office size according to the needs of your organization.

 
Built on scalable tech

Built with Power BI and Microsoft 365

AskCody Insights is built for enterprises of all sizes using the power and scale of Microsoft Power BI. We can ensure the functionality will scale with you.

Easy customize and export reports, to combine data with other sources.

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Understand workplace analytics

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Trusted by 500+ customers worldwide

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Don't just take our word for it

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Nora FurchnerProject Manager, Facility Management

Nora needs us to have her back

"Working with AskCody means working with an actual familiar team, that gives you great support. It is not only a business arrangement, it's a partnership."

Read Olympus customer story

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Susann HollowayConference Services Manager

Susann needs us to be a robust all-in-one solution

"We wanted to have something that would integrate with Outlook and help us communicate the meeting needs in one whole package. It's a one-stop shop." 

Read Eversheds customer story

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Anthony MooreDirector of IT

Anthony needs us to standardize meeting processes

"Meeting room booking has always been a very complex, time-consuming, and manual process. AskCody solved this in an easy-to-use platform." 

Read Burke Warran customer story

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Luke SchnoebelenDirector of Professional Development

Luke needs us to be user-friendly

"AskCody is incredibly intuitive and smart. It makes complete sense because it does what people ask." 

Read Shook customer story

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Henry ChaseCIO

Henry needs us to streamline meeting processes

"My best advice is to try it. You will see quickly that the ease of use, ease of management, and overall time savings are worth it." 

Read Burns customer story

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Common questions about
workplace analytics

Why would companies want utilization data and workplace analytics?

Utilization data and workplace analytics can help you make wise business decisions based on more than just a gut feeling.

Discover which of your organization’s rooms are under- or over-utilized. Knowing which rooms are most used, which are always free, and which of the technologies you have available are most used by meeting organizers helps companies improve their overall workspaces.

Insights let you understand what your employees are looking for and arm you with data to know how your office space and meeting rooms are used. It offers you clarity, delivering precise metrics on what’s happening in your meeting rooms. From the front desk to facilities management, facility service, to meeting room users, everyone wins with Insights.
How can I measure the utilization of my rooms and desks? With Insights, it's easy to learn how meeting rooms perform and how you can better optimize the overall workplace regarding supporting the needs for places to meet and collaborate. Leading indicators and trends show you how meeting behavior change over time, and let you adapt and improve to changing times. 
Which sort of reports can I access or export?

In AskCody Insights, you can create multiple reports to compare performance across different locations. Reports could include:

  • Utilization reports.
  • Room list. 
  • Cost center reports. 
  • Service reports. 
  • Accounting reports.
  • Visitor reports. 

The benefit is that you can compare all data across offices to discover emerging needs. One department might need a conference set up for board meetings while another might require a VC room setup. Some rooms need a speakerphone. Some need flip overs, some whiteboards, and others the ability to change table arrangements. 

Knowing your employee's needs will increase the overall efficiency of your entire office space.
How far back can you track data?

Data is extracted from your Microsoft Exchange resources, and reports are built automatically. You don’t have to extract or export Outlook meetings into Excel spreadsheets to understand meeting room utilization anymore. After all, up to 40% of an organization’s knowledge workers time is spent in meetings, based on Microsoft statistics.

In AskCody insights you can track data back 1 year, however you are also able to go 3 years back using the power of Azure Blob Storage. 

It’s in everyone’s best interest to review the meeting analytics to ensure that time is well spent and in balance with your Corporate Real Estate and Workplace Strategy.
Which data do AskCody Insights utilize? Like the rest of the AskCody Meeting Room Management Suite, Insights leverages data from your Microsoft Exchange, Outlook, or Microsoft 365. We can even go back in time to see how utilization was before AskCody.

When your employees use Outlook, Microsoft 365 to book meetings, it generates data. That data is directly available in AskCody Insights allowing you to understand patterns, needs and intent. 

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