DISPLAYS FOR MEETING AND CONFERENCE ROOMS

With integrated room displays you can find unoccupied meeting rooms in seconds and prevent interruptions and booking misunderstandings
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Key Features

ASKCODY ROOM DISPLAYS

MEETING CHECK-IN CONFIRMATION On-screen confirmation enhances meeting room utilization instantly. No more no-shows or Ghost Meetings.
EXTEND OR END FROM THE SCREEN  If you need extra time, you can instantly view any upcoming bookings or availability and extend the meeting. 
Fix in-room equipment issues The built-in fault reporting feature allows users to report equipment issues to the right person within the company with just a taps on the meeting room display.
RUNS ON MULTIPLE DEVICES Displays runs on multiple devices. Choose the device of your preference and get a display integrated with AskCody.
No more no-shows

ENHANCE ROOM UTILIZATION WITH MEETING CONFIRMATION

 On-screen confirmation enhances meeting room utilization instantly. No more no-shows.

When the meeting is about to start, the status of the room changes to pending. You simply tap the screen to confirm that the room belongs to you. If the meeting finishes early, end it with one tap and the room is released and free for others to use.

If no confirmation is received within a set window when the meeting is due to start or finish, the room is released for use, allowing new users to book directly from the screen or from their mail client. 

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Maximize room utilization

EXTEND OR END MEETINGS FROM THE DISPLAY

 Sometimes meetings take longer than expected. If you need extra time, you can instantly view any upcoming bookings or availability and extend the meeting with as much time is available, all from the intuitive meeting room screen.

Likewise, if you finish your meeting early, just go to the meeting room screen and end the session. Someone else can then make use of the space, maximizing utilization of the room.

An intuitive interface enables employees to use Meeting Room Displays immediately, and you do not need to install any additional software in your calendar system.

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Connect notifications to your service desk system

FIX IN-ROOM EQUIPMENT ISSUES FASTER WITH FAULT REPORTING

 We’ve all been there. Something in the meeting room didn’t work during your presentation, whether it was the TV screen or the video conferencing service.

 

AskCody’s built-in fault reporting feature allows users to report meeting room equipment issues to the right person within the company with just a few taps on the meeting room display. It simplifies help requests for employees who use the meeting rooms and enables IT and FM teams to manage equipment more efficiently.

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Use the display of your choice

RUNS ON MULTIPLE DEVICES AND DISPLAYS

 Use iPads or iPad Minis, or professional screens with PoE from Glorystar, LG, Philips, or Crestron. The AskCody software is fully web-based. For Glorystar, Philips and Crestron free/busy lights are supported as well to display the status of the meeting room with LED lights on the device.

You can even extend the visibility of meeting room status with Creston's room availability status indicators. 

Learn more about recommended screens, displays, and hardware at our Help Center.

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HUNT AND DESTROY ROOM SHARKING

 Does this scenario sound familiar: You need a meeting room right away and plop yourself down in a currently empty conference room. Moments later a group that had already booked the room walks in to find you “room sharking.” There’s an awkward dance between them having to ask you to leave and your group having to stop your own meeting, gathering your things, and get out.  

Room sharking certainly isn’t malicious, or even the result of poor planning. Ad-hoc meetings happen. Nevertheless, companies need to find ways to help employees avoid it altogether for the sake of all office workers. 

Modern workplace tools are interconnected, and meeting room displays are integrated directly into the company scheduling system of Outlook. This eliminates room sharking by providing employees with the information they need to find an available room instantaneously without accidentally taking one that isn’t.  

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ELIMINATE GHOST MEETINGS AND POOR MEETING ROOM UTILIZATION

Foster a more productive work environment with Meeting Room Displays. Get started today.
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FAQ

Learn more about AskCody Room Displays

Can I use my Company's logo?  Yes, you can. We have many options for customizing Room Displays.

Templates are created by AskCody as part of the Onboarding. We charge a light fee for meeting room display themes beyond the first one. 

To explain in more detail:  

  • We can edit the background color or add a picture - this is both for the Occupied view and the Available view.

  • We can also edit the colors of the buttons on the Room Display.

  • We can put in their logo at the bottom left corner of the view.

  • Lastly, we can edit the color of the text on. 

Can I change the colors on the display?  Room Displays are designed to instantly give an overview of meeting room availability, therefore, by default the display has a green background when the room is available, and a red background when it is occupied.

The color choice indicator is customizable. Thus, it might differ according to your organization's preferences. In this example, the default colors are presented.

How do I book meetings directly from the display?  Ad-hoc meetings and bookings can be done directly from the meeting room display by tapping on the "Book" button and selecting the length of your meeting. The meeting room will change its status from "Available" to "Occupied" as soon as you book it.
Is it possible to hide the meeting details? Are "Private Meetings" made private? Yes, it is. The AskCody Meeting Room Displays follow your Outlook preferences and Microsoft Exchange Settings. If your meeting is set to be Private, it will stay private. 
Which languages does AskCody support?

The AskCody Platform is available in major languages of your choice.

  • English

  • German

  • French

  • Spanish

  • Norwegian

  • Swedish 

  • Danish 

  • Finnish