AskCody Meeting Room Displays showing daily activities

Key Features

ASKCODY SOFTWARE FOR MEETING AND CONFERENCE ROOM DISPLAYS

MEETING CHECK-IN CONFIRMATIONOn-screen confirmation enhances meeting room utilization instantly. No more no-shows or Ghost Meetings.

EXTEND OR END FROM THE SCREEN If you need extra time, you can instantly view any upcoming bookings or availability and extend the meeting.

Fix in-room equipment issuesThe built-in fault reporting feature allows users to report equipment issues to the right person within the company with just a simple tap on the meeting room display.

RUNS ON MULTIPLE DEVICESDisplays runs on multiple devices. Choose the device of your preference and get a display integrated with AskCody.

No more no-shows

IMPROVE ROOM UTILIZATION WITH MEETING ROOM DISPLAY

One of the biggest challenges in any office is ensuring efficient use of meeting rooms. Luckily, room displays provide on-screen confirmation to enhance meeting room utilization instantly.

By using on-screen confirmation, meeting room utilization can be significantly improved with reduced no-shows. When a meeting is scheduled to begin, the room status is automatically updated to "pending." To confirm your occupancy, all you need to do is tap the screen. And if your meeting ends early, you can simply end it with one tap, freeing up the room for other users to utilize. In case there is no confirmation received within a specific window, the room is automatically released for others to book either through the screen or their email client. This feature provides a convenient and efficient scheduling experience for all users.

Maximize room utilization

EXTEND OR END DIRECTLY FROM MEETING ROOM DISPLAYS

In addition to the on-screen confirmation feature, meeting room displays allow you to extend or end your meeting directly from the intuitive interface.

If you need extra time, you can instantly view any upcoming bookings or availability and extend the meeting with as much time as is available, all from the meeting room display. Likewise, if you finish your meeting early, just go to your conference room scheduling display and end the session. This frees up the room for others to use, maximizing the utilization of the space. The intuitive interface enables employees to use meeting room displays immediately, without the need for additional software in your calendar system.

"I LOVE that AskCody is integrated with Outlook (Office 365). It makes reserving, editing and canceling reservations so quick and easy. The interface is very easy to use and is so customizable to our needs. I love that we can make it our own and customize our rooms, vendors, and services from the Admin side. From the user perspective I love how quick and easy it is to make a reservation and to filter room options down to the elements that I need for any given meeting. It is very customizable and adaptable based on the size, location, and technology that I need for room reservation which is great especially since we have conference rooms in multiple offices."

Shaley MTraining Coordinator

Connect notifications to your service desk system

FIX IN-ROOM EQUIPMENT ISSUES FASTER WITH FAULT REPORTING

It's frustrating when something in the meeting room doesn't work during your presentation.

Meeting room displays with built-in fault reporting feature allows users to report equipment issues directly, submitting a work request to the right person within the company with just a few taps on the display. This feature simplifies help requests for employees who use the meeting rooms and enables IT and FM teams to manage equipment more efficiently. Reporting equipment issues promptly is key to getting them fixed faster.

meeting-room-display-report-faulty-equipment

Use the display of your choice

RUNS ON MULTIPLE DEVICES AND DISPLAYS

Meeting room displays are flexible and can run on multiple devices and displays, including iPads or iPad Minis, or professional screens with PoE from Glorystar, Philips, or Crestron. The AskCody software is fully web-based, making it easy to integrate with your existing system. For Glorystar, Philips, and Crestron, free/busy lights are supported to display the status of the meeting room with LED lights on the device. You can even extend the visibility of meeting room status with Crestron's room availability status indicators.

Learn more about recommended screens, displays, and hardware at our Help Center.

Optimize your office

END 'ROOM SHARKING'

Does this scenario sound familiar: You need a meeting room right away and plop yourself down in a currently empty conference room. Moments later a group that had already booked the room walks in to find you “room sharking.” There’s an awkward dance between them having to ask you to leave and your group having to stop your own meeting, gathering your things, and get out.

Room sharking certainly isn’t malicious, or even the result of poor planning. Ad-hoc meetings happen. Nevertheless, companies need to find ways to help employees avoid it altogether for the sake of all office workers.

Modern workplace tools are interconnected, and meeting room displays are integrated directly into the company scheduling system of Outlook and Microsoft Office 365. This eliminates room sharking by providing employees with the information they need to find an available room instantaneously without accidentally taking one that isn’t.

Meeting room displays

HARDWARE TO MATCH THE SOFTWARE

Meeting management feels perfect with Crestron Meeting Room Displays and Room Indicators and the AskCody Meeting Management Platform. The combination of these tools provides a seamless experience for booking, extending, and ending meetings, as well as fault reporting and room availability status indicators.

FAQ

Learn more about AskCody Room Displays

Can I use my Company's logo? Yes, you can. We have many options for customizing Room Displays.

Templates are created by AskCody as part of the Onboarding.

To explain in more detail:

We can edit the background color or add a picture - this is both for the Occupied view and the Available view.
We can put in your logo in the bottom left corner of the view.

Can I change the colors on the display? Room Displays are designed to instantly give an overview of meeting room availability, therefore, by default the display has a green background when the room is available, and a red background when it is occupied.

The color choice indicator is customizable. Thus, it might differ according to your organization's preferences. In this example, the default colors are presented.

How do I book meetings directly from the display? Ad-hoc meetings and bookings can be done directly from the meeting room display by tapping on the "Book" button and selecting the length of your meeting. The meeting room will change its status from "Available" to "Occupied" as soon as you book it.

Is it possible to hide the meeting details? Are "Private Meetings" made private? Yes, it is. The AskCody Meeting Room Displays follow your Outlook preferences and Microsoft Exchange Settings. If your meeting is set to be Private, it will stay private.

Which languages does AskCody support?

The AskCody Platform is available in major languages of your choice.

English
German
Dutch
French
Spanish
Norwegian
Swedish
Danish
Finnish

MEETING ROOM DISPLAY

WHAT IS A ROOM DISPLAY?