Displays for Meeting & Conference Rooms

With integrated room displays you can find unoccupied meeting rooms in seconds and prevent interruptions and booking misunderstandings

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Built for and works with


Outlook 2019-1-1-1 Exchange 2019-1-1 Microsoft 365 2019-2 Microsoft Teams Microsoft Booking
Activity screen

Enhance room utilization with Meeting Confirmation

On-screen confirmation enhances meeting room utilization instantly. No more no-shows.

When the meeting is about to start, the status of the room changes to pending. You simply tap the screen to confirm that the room belongs to you. If the meeting finishes early, end it with one tap and the room is released and free for others to use.

If no confirmation is received within a set window when the meeting is due to start or finish, the room is released for use, allowing new users to book directly from the screen or from their mail client. 

Meeting room screen

Extend or end your meeting directly from the screen 

Sometimes meetings take longer than expected. If you need extra time, you can instantly view any upcoming bookings or availability and extend the meeting with as much time is available, all from the intuitive meeting room screen.

Likewise, if you finish your meeting early, just go to the meeting room screen and end the session. Someone else can then make use of the space, maximizing utilization of the room.

Eliminate wasteful use of meeting rooms. Optimize meeting resources now!

An intuitive interface enables employees to use Meeting Room Displays immediately, and you do not need to install any additional software in your calendar system.

Meeting Room Displays-fault report

Fix in-room equipment issues faster with fault reporting and connect notifications to your service desk system

We’ve all been there. Something in the meeting room didn’t work during your presentation, whether it was the TV screen or the video conferencing service.

AskCody’s built-in fault reporting feature allows users to report meeting room equipment issues to the right person within the company with just a few taps on the meeting room display. It simplifies help requests for employees who use the meeting rooms and enables IT and FM teams to manage equipment more efficiently.


RM, M+, MRD-19 2

Runs on multiple hardware devices and displays

Use iPads or iPad Minis, or professional screens with PoE from Glorystar, LG, Philips, or Crestron. The AskCody software is fully web-based. For Glorystar, Philips and Crestron free/busy lights are supported as well to display the status of the meeting room with LED lights on the device.

You can even extend the visibility of meeting room status with Creston's room availability status indicators. 

Learn more about recommended screens, displays, and hardware at our Help Center.

Go to Help Center 

Read more on the usage of room displays

Get some ideas for the usage of room displays and how to improve productivity and happiness at the workplace with room displays.

Read more

Eliminate ghost meetings and poor meeting room utilization.

Make it easy to find your meeting

Download the eBook and learn how to foster a more productive work environment with meeting room displays.

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Digital room displays e-book

More about the AskCody Meeting Room Displays

Can I use my organization's logo?

Yes, you can. We have many options for customizing Room Displays.

Templates are created by AskCody as part of the Onboarding. We charge a light fee for meeting room display themes beyond the first one. 

To explain in more detail:  

  • We can edit the background color or add a picture - this is both for the Occupied view and the Available view.

  • We can also edit the colors of the buttons on the Room Display.

  • We can put in their logo at the bottom left corner of the view.

  • Lastly, we can edit the color of the text on. 

Can I change the colors on the display?

Room Displays are designed to instantly give an overview of meeting room availability, therefore, by default the display has a green background when the room is available, and a red background when it is occupied.

The color choice indicator is customizable. Thus it might differ according to your organization's preferences. In this example, the default colors are presented.

How do I book meetings directly from the display?

Ad-hoc meetings and bookings can be done directly from the meeting room display by tapping on the "Book" button and selecting the length of your meeting. The meeting room will change its status from "Available" to "Occupied" as soon as you book it.

Is it possible to hide the meeting details?

Yes, it is. The AskCody Meeting Room Displays follow your Outlook preferences. If your meeting is set to be private, it will stay private. 


Which languages does AskCody support?

The AskCody Platform is available in major languages of your choice.

  • English

  • German

  • French

  • Spanish

  • Norwegian

  • Swedish 

  • Danish 

  • Finnish

We use AskCody for digital representation of our meetings. Provided that Outlook is set up correctly, AskCody can be linked very easy to our Microsoft 365 environment. The meetings are read out real time and shown on the screen in our welcome room.

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Reduce the numbers of hours spent on finding an available room

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