Desk Booking with AskCody

Desk booking system built into Microsoft

DESK BOOKING, MADE EASY

Whether you are looking to promote a safe and efficient return to the office (RTO), optimizing workspace utilization, or just wanting to accommodate employee needs and preferences, we´re here to help.

AskCody is making it easy for staff to book a workspace that meets their needs all inside Outlook, Microsoft 365, or with the AskCody Mobile App. We help you implement and manage desk sharing and activity-based working.

02.

Find & book on mobile

With our Mobile App, desk bookings are always available and easy to book, no matter where you are, on the fly or just arriving at the Office.

Whether you're in the office or working remotely in a hybrid workplace, the desk booking app allows you to easily find and reserve a desk and access all the necessary details right from your smartphone.

Working from home anyways? With just a few taps, users can easily modify or cancel their desk reservation, freeing up the workspace for someone else. You have full control from your fingertips.

See how to book on mobile

04.

Fast implementation,
easy maintenance

We're an integrated element of your Microsoft Suite, expanding your existing IT infrastructure and Office productivity platform, Microsoft 365. Therefore, you're up and running in just a few steps.

We've had customers up and running in a matter of hours, depending on the time and resources available.

Are you adding or removing desks? That is done quickly in our management portal. It doesn't require IT skills, so you decide who handles maintenance.

See how your new desk booking solution integrates with your existing tech stack.

05.

Track desk utilization and learn about trends and booking patterns

Insights for desk bookings show how your desks and meeting rooms are being booked and utilized. Surfacing popular desks or areas that help you make informed decisions based on data rather than gut feeling.

Combine desk bookings with insights on meeting rooms and other resources to streamline your entire workplace and optimize the use of office space.

Insights are built with Microsoft PowerBI and available in our AskCody Portal. You can also export the data to your preferred reporting tools or customize data with Excel.

Learn how you can use Workplace Insights

Powerful alone - Better together

ALL YOU NEED
UNDER ONE ROOF

Combine your desk booking solution with our Platform to book meetings, manage meeting services and welcome visitors, and you´ve got everything under one roof.

Book meetings

Find the best place to meet, order meeting services, and invite visitors directly from your familiar interface in Outlook with less manual work and less interactions.

How you book meetings

Manage meetings & services

Get an overview, manage and make changes, and automate repetitive tasks, will give you the certainty, control, and confidence you need to deliver next level business support.

How you manage meetings & services

Welcome visitors

Stay in control with an overview and automation of recurring and tedious tasks, which allows you to focus on providing your guests the best possible experience.

How you welcome visitors

Learn more about desk booking here

How does AskCody Desk Booking work?

AskCody is a meeting and resource management Platform integrated natively with Microsoft 365 and Outlook.

With AskCody you can book desks, workspaces, and meeting rooms efficiently from the familiar interface of Outlook.

We created a user-friendly interface for employees to book desks, while also allowing administrators to manage desk availability, social distancing, cleaning schedules, and create utilization reports.

What does the desk booking solution cost?

Should you choose to purchase AskCody then you can choose between two bundles. An essential and advanced package.

The essential package contains all the basic needs for handling meetings and desks including modern add-ins in Outlook, Exchange integration, Mobile app, secure SSO access, access to the AskCody admin center, and much more.

The advanced package contains everything from the essential package while adding important upgrades to handle complex meeting scenarios. This includes service requests in Outlook, cost center management, customized reporting, API integrations, and access to the service portal connecting all your service providers.

The price of desks is based on your choice of solution.

Check our pricing page to get an updated list of prices.

Is it possible to Allow Single Sign On?

Yes.

You can choose to use Microsoft Azure Single Sign On (SSO) for convenient and safe login to the AskCody Portal.

There are only a few requirements to setup SSO for your organization. You can read about them here Microsoft Azure Single Sign On.

I haven´t seen an interactive floorplan, why is that?

AskCody does not support interactive floorplans. And there is a good reason why.

While interactive floor maps allow employees to locate workspaces, meeting rooms, and other amenities with ease, leading to improved visibility and a better user experience. They also require a significant investment of time and resources to plan, gather accurate data, implement, create a user-friendly interface, update, and maintain.

From speaking with customers, we realized that the time and resources invested to create and maintain an interactive floorplan (especially in a time of uncertainty with people getting back to the office) did not justify the benefits of this solution.

There are also a few issues companies face in terms of data privacy and security by implementing an interactive floorplan. You can read more about this in our blog: interactive floorplans for your workplace, dream or nightmare?

What about privacy and GDPR?

We take data protection and privacy seriously. This is why we get certified bi-yearly through the ISAE 3000 report in data protection to extend the regulations from GDPR.

In terms of privacy, we are using the Microsoft environment as our backbone for all we do. This means that organizations can choose different privacy settings, if you for instance would want to anonymize workers. This is primarily used for meetings with external attendees.

Does this require hardware on the desk?

You don't need any special equipment to use AskCody's desk booking solution. You can manage all bookings using your email or through the AskCody mobile app, which allows you to book desks quickly.

However, we recommend that you label each workspace with a tag like "desk 1, 2, 3," etc. so that employees know which desk they should sit at. This will help ensure that everyone sits in their assigned seat.

DESK BOOKING
SOFTWARE

Book desks via Outlook or the Mobile app. Lightweight, fast to implement, and easy to maintain.

DESK BOOKING, MADE EASY