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DESK BOOKING
SOFTWARE

Book desks via Outlook or the Mobile App. Lightweight, fast to implement, and easy to maintain.
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Desk booking system built into Microsoft

DESK BOOKING, MADE EASY

Whether you are looking to promote a safe and efficient return to the office (RTO), optimizing workspace utilization, or just wanting to accommodate employee needs and preferences, we're here to help.

AskCody is making it easy for staff to book a workspace that meets their needs all inside Outlook, Microsoft 365, or with the AskCody Mobile App. We help you implement and manage desk sharing and activity-based working.

01.

Find & book in Outlook

Smart search makes it easy to find available desks that meet specific criteria, such as location, floor plan, neighbourhood, proximity to colleagues, or the presence of certain hardware.

The system remembers your latest preferences making your next desk booking even more frictionless. Your desk reservations stay in your Outlook calendar for easy overview and control.

Show me how 

Desk booking outlook overview
Mobile App Desk Booking Overview
02.

Find & book on mobile

With our Mobile App, desk bookings are always available and easy to book, no matter where you are, on the fly or just arriving at the Office.
 
Whether you're in the office or working remotely in a hybrid workplace, the desk booking app allows you to easily find and reserve a desk and access all the necessary details right from your smartphone.
 
Working from home anyways? With just a few taps, users can easily modify or cancel their desk reservation, freeing up the workspace for someone else. You have full control from your fingertips.
 
03.

Booking Dashboards for a quick overview

While walking through your workplace, Booking Dashboards provide an airport-screen-like overview visualizing meeting activity and desk bookings in real time, by always letting you know:

•  Where you need to go
•  Which desks are available
•  Where you can find your colleagues

Learn more about the possibilities with Dashboards 

AskCody Booking Dashboards
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04.

Fast implementation,
easy maintenance

We're an integrated element of your Microsoft Suite, expanding your existing IT infrastructure and Office productivity platform, Microsoft 365. Therefore, you're up and running in just a few steps.

We've had customers up and running in a matter of hours, depending on the time and resources available.

Are you adding or removing desks? That is done quickly in our management portal. It doesn't require IT skills, so you decide who handles maintenance.

See how your new desk booking solution integrates with your existing tech stack 

 

05.

Track desk utilization and learn about trends and booking patterns

Insights for desk bookings show how your desks and meeting rooms are being booked and utilized. Surfacing popular desks or areas that help you make informed decisions based on data rather than gut feeling.

Combine desk bookings with insights on meeting rooms and other resources to streamline your entire workplace and optimize the use of office space.

Insights are built with Microsoft Power BI and available in our AskCody Portal. You can also export the data to your preferred reporting tools or customize data with Excel.

Learn how you can use Workplace Insights 

AskCody Bookings Insights Utilization Graph
Powerful alone – Better together

ALL YOU NEED
UNDER ONE ROOF

Combine your desk booking solution with our Platform to book meetings, manage meeting services and welcome visitors, and you've got everything under one roof. 

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Book meetings

Find the best place to meet, order meeting services, and invite visitors directly from your familiar interface in Outlook with less manual work and less interactions.

How you book meetings

 

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Manage meetings & services

Get an overview, manage and make changes, and automate repetitive tasks, will give you the certainty, control, and confidence you need to deliver next level business support.

How you manage meetings & services

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Welcome visitors

Stay in control with an overview and automation of recurring and tedious tasks, which allows you to focus on providing your guests the best possible experience. 

How you welcome visitors

Common questions about
desk booking software

How does AskCody Desk Booking work?

AskCody is a meeting and resource management Platform integrated natively with Microsoft 365 and Outlook.

With AskCody you can book desks, workspaces, and meeting rooms efficiently from the familiar interface of Outlook. 

We created a user-friendly interface for employees to book desks, while also allowing administrators to manage desk availability, social distancing, cleaning schedules, and create utilization reports.

What does the desk booking solution cost?

Should you choose to purchase AskCody then you can choose between two bundles. An essential and advanced package.

The essential package contains all the basic needs for handling meetings and desks including modern add-ins in Outlook, Exchange integration, Mobile app, secure SSO access, access to the AskCody admin center, and much more. 

The advanced package contains everything from the essential package while adding important upgrades to handle complex meeting scenarios. This includes service requests in Outlook, cost center management, customized reporting, API integrations, and access to the service portal connecting all your service providers.

The price of desks is based on your choice of solution. 

Check our pricing page to get an updated list of prices.

Is it possible to Allow Single Sign-On (SSO)?

Yes.

You can choose to use Microsoft Azure Single Sign On (SSO) for convenient and safe login to the AskCody Portal. 

There are only a few requirements to setup SSO for your organization. You can read about them here Microsoft Azure Single Sign On

I haven´t seen an interactive floorplan, why is that?

AskCody does not support interactive floorplans. And there is a good reason why. 

While interactive floor maps allow employees to locate workspaces, meeting rooms, and other amenities with ease, leading to improved visibility and a better user experience. They also require a significant investment of time and resources to plan, gather accurate data, implement, create a user-friendly interface, update, and maintain.

From speaking with customers, we realized that the time and resources invested to create and maintain an interactive floorplan (especially in a time of uncertainty with people getting back to the office) did not justify the benefits of this solution. 

There are also a few issues companies face in terms of data privacy and security by implementing an interactive floorplan. You can read more about this in our blog: interactive floorplans for your workplace, dream or nightmare?

What about privacy and GDPR?

We take data protection and privacy seriously. This is why we get certified bi-yearly through the ISAE 3000 report in data protection to extend the regulations from GDPR. 

In terms of privacy, we are using the Microsoft environment as our backbone for all we do. This means that organizations can choose different privacy settings, if you for instance would want to anonymize workers. This is primarily used for meetings with external attendees. 

Does this require hardware at the desks?

You don't need any special equipment to use AskCody's desk booking solution. You can manage all bookings using your email or through the AskCody mobile app, which allows you to book desks quickly.

However, we recommend that you label each workspace with a tag, such as "desk 1, 2, 3," etc. so that employees know which desk they should sit at. This will help to ensure that everyone can find and sit at the booked desk.

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Understand how we help users to easily reserve a desk or workspace