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Your guests are part of the meeting
Most visitor systems start at the front desk. AskCody starts where the meeting is booked. The organizer adds the guests to the same Outlook invite as the room and the catering, and everything else follows: guests arrive prepared, reception knows which meeting they belong to, the host is notified when they check in, and the visitor data is anonymized automatically afterwards.
Add guests to the Outlook invite, next to the room and catering
Organizers pre-register guests where they already plan the meeting: in the Outlook invite, with the AskCody Visitor Management add-in. Add the guests’ names and email addresses, and they are registered with the right reception and linked to the meeting, the room and the catering.
Move the meeting and the guests move with it. Make it a recurring meeting and the guests are registered for every occurrence. No paper lists, no retyped names and no misspelled badges.
Reception sees every guest with their meeting
The AskCody portal gives your front desk one real-time overview of expected and current guests across receptions and locations: who is coming, who they are visiting, which meeting they attend, in which room, and any notes such as special needs.
See who is in the house today, who is expected tomorrow and who has already been, so the day is planned instead of chased.
Guests arrive prepared, and hosts are ready
Guests automatically receive what they need before the visit: directions, instructions, WiFi codes and assigned parking, by email or SMS.
When they arrive, a check-in by the receptionist or by the guest notifies the host instantly by email and SMS, so nobody has to look up phone numbers and the meeting starts on time. HSE surveys and NDA documents can be part of the flow.
Check in at reception, on a kiosk or by phone
Check in a guest and print the badge with one click in the AskCody portal, or let guests check themselves in on a kiosk in the reception or on their own phone. Badges print from the data in the meeting invite, and NDAs are signed on the spot.
Guests who arrive by car add their license plate at check-in, and a parking permit is issued automatically, valid until the end of the day. Parking registration is available with the APCOA parking integration in Denmark.
A kiosk supports the front desk when large groups arrive, during events and at peak hours.
Discover a seamless check-in process
See how parking registration works
Optimize visitor experience
With Insights on Visitors you get valuable data making it easier to get an overview of how your receptions are managed across locations. This enables you to optimize and streamline your visitor experience.
Combine Visitor insights with insights on Bookings and Services and you will be able to streamline the entire meeting process.
Insights is built on Microsoft Power BI and available in the AskCody Portal. You can also export the data to your preferred reporting tools.
Visitor data handled with care
Guests sign in digitally, for admin eyes only, instead of in an open paper log book. Visitor data can be anonymized automatically to support your GDPR compliance.
AskCody runs on Microsoft Azure, and our ISAE 3000 Type 2 report gives independent assurance on how we protect personal data under the GDPR.
Made to empower you
Nabil needs us to be integrated in Outlook
"The AskCody Outlook add-ins provide us capabilities to easily book rooms, request services, and manage visitors from Outlook while linking them with the Outlook calendar invitation."
Dale needs us to streamline processes
"The benefit of AskCody is that we are all a lot more prepared. The receptionists are not struggling to gather visitor information, which has streamlined the whole process and made it much easier for the receptionist and a better experience for our visitors."
