.svg)
Office space planning
What is office space planning?
Office space planning is the process of deciding how much space an organization needs and how to arrange it: how many desks, meeting rooms and other spaces, of which sizes, and where. In hybrid work, good planning relies on data about how existing space is actually used, not only on headcount.
Inputs to office space planning
- Headcount and expected growth
- Attendance patterns, especially on peak days
- Room and desk utilization
- Meeting sizes compared with room capacity
- Employee needs and feedback
A common mistake
Planning on averages hides the busiest days. If Tuesdays are full and Fridays are empty, the plan has to work for Tuesday, or attendance has to be spread more evenly.
How AskCody supports space planning
AskCody workplace analytics reports time and capacity utilization for rooms and desks from bookings in Microsoft Exchange, filtered by location, room type and period, giving planners a factual view of how space is used.
Frequently asked questions
What is the difference between space planning and space programming?
Space programming defines what spaces are needed. Space planning decides how to arrange them on the floor.
How often should office space be reviewed?
At least yearly, and whenever headcount, attendance or ways of working change significantly.
Related terms