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Sensors
What are meeting room sensors?
Meeting room sensors are devices that detect whether a room or desk is occupied, and sometimes how many people are present. They give workplace teams data on actual presence, which can be compared with what the booking calendar says.
What sensors measure
Common types include motion and infrared sensors that detect presence, people counters that estimate how many are in a room, and desk sensors that register whether a desk is in use. Some also measure environmental factors such as temperature or air quality.
Strengths and limits
Sensors show presence, not purpose. They need installation, maintenance and attention to privacy. Booking data shows intent and context, such as the meeting, the organizer and the number of invited attendees, but not who actually turned up. Many organizations start with booking data and add sensors where they need more detail.
How AskCody approaches occupancy data
AskCody workplace analytics does not use occupancy sensors. It measures bookings from Microsoft Exchange, and AskCody meeting room displays can ask attendees to confirm meetings and release rooms when nobody does, which keeps booking data close to real use.
Frequently asked questions
Do you need sensors to release unused rooms?
No. Asking attendees to confirm a meeting on the room display and releasing unconfirmed bookings achieves the same goal without sensors.
Are workplace sensors a privacy concern?
They can be. Choose sensors that count presence without identifying people, and be open with employees about what is measured.
Related terms