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Meeting room scheduling software
What is meeting room scheduling software?
Meeting room scheduling software helps people book the meeting room that fits the meeting, based on the number of attendees, the equipment needed and the purpose of the meeting. It also records how rooms are used, so workplace teams can see which rooms work and which do not.
Book by purpose, not by habit
People tend to book the room they know. Scheduling software makes it easy to pick the room that suits the meeting instead: a small room for a two-person call, a room with video for a hybrid meeting, a large room only when the group needs it. That keeps the right rooms free for the meetings that need them.
From bookings to decisions
Every booking is a data point. Over time, scheduling data shows which room types are in short supply, which rooms are oversized for the meetings held in them, and when demand peaks during the week.
How AskCody handles meeting room scheduling
In AskCody, people schedule rooms in Outlook and filter by capacity, equipment and services. The bookings stay in Microsoft Exchange, and workplace analytics turns them into time and capacity utilization per room. See meeting room booking.
Frequently asked questions
Is meeting room scheduling software the same as a meeting room booking system?
The terms are often used for the same thing. Scheduling usually puts more weight on matching the room to the meeting and on the data the bookings produce.
Who uses meeting room scheduling software?
Everyone who books a room, plus the workplace, facilities and IT teams who manage the rooms and need to understand how they are used.
Related terms