Room Booking Add-in for Microsoft Outlook

Lets you search for all meeting rooms, desks, and bookable resources across multiple locations with ease, right inside the already familiar interface of Outlook and Microsoft 365.

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Built for and works with

 

Outlook 2019-1-1-1 Exchange 2019-1-1 Microsoft 365
  • Key features
  • 100% integrated with Microsoft Outlook and Microsoft 365
  • Search for meeting rooms and hot desks right inside Outlook
  • Search across multiple locations and time zones
  • Set room criterias, like whiteboard, Airtame etc.
  • Booking of catering, equipment, and other supplies directly from one booking flow
Workplace close-up

Search for meeting rooms and desks

Search for all meeting rooms or hot desks across multiple locations and time zones. Instantly know the availability of the room before you try booking it. See who has booked the room if it’s occupied, and when the room will be released.

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Search for rooms that meet your desired criteria  

Users can search and sort by the purpose of a meeting (e.g. video conference), special features (room with a whiteboard or projector), and guaranteed attendee capacity. Finding the right room has never been easier.

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AskCody comes with seamless Microsoft Teams or Skype for Business integration

Book your meeting room with AskCody and enable audio or visual functionality with Microsoft Teams or Skype for Business. When "Video Conferencing" or similar is chosen, simply press the "Add Teams Meeting" or "Add Skype Meeting" and it's added to the invite, while automatically activating Teams/Skype Room System equipment inside the meeting room to quickly join the meeting.

It’s simple to join from a meeting room with a Teams/Skype Room System, from a laptop or a mobile device; the meeting invitation will allow you to click to join from wherever you want.

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A familiar interface - Book directly from Outlook

AskCody is 100% integrated with Outlook and Microsoft 365. No need for outdated third-party tools, unintegrated Sharepoint sites, 3rd party webpages, or paper-based bookings. Workplace comes as a Modern Add-in for Outlook and Microsoft 365 and runs where Outlook is.

insights

Use the Outlook Add-in together with AskCody Insights and see your workspace in full context

With Insights you will see your office and meeting rooms in full context with all available data about utilization. You can easily experience how your office space and meeting rooms are actually being used and make the most out of your workspace. 

With Workplace and Insights, you can go deeper into conference room activity, with daily reporting for key metrics like meetings and occupancy, no-shows and ghost meetings, duration and attendees and get the insights and trends displayed in a beautiful dashboard.

More about Workplace

How can users search for resources?

AskCody Workplace helps you search for all resources. Users can choose from many search criteria:

  • By location

  • Purpose of a meeting, e.g. video conference, sales, board meeting or external visitor

  • Equipment, e.g. a whiteboard, projector, Cisco conference phone, presentation screen, or built-in speakers

  • Services, e.g. catering available, chair setups, AV services, or recording
     

  • Capacity

Learn more about adding equipment and services to Workplace in our support center.

Can I control who is able to book rooms?

Yes, you can support a decentralized room booking process with AskCody. Some users can request rooms with others empowered to approve their requests.

Learn more in this support article, user roles and membership hierarchy.

Can I search just in my country or floor?

Yes, AskCody supports custom groups, including grouping rooms by floor, amenity, preference, or internal business logic.

Are external users able to book rooms?

Yes, if you choose to allow it.

AskCody supports two different methods of enabling external booking.

What about hot desking and office hoteling?

AskCody offers full support for finding and booking hot desks or office hotels. Both are loaded into our system as resources.

Then you can decide if you wish to allow external users to book these resources.

Can you book resources on behalf of someone else?

Yes, with delegate access or shared access to calendars.

Delegate gives access to the entire account, including calendars and email.

Shared gives access to calendars (i.e. can't send emails on behalf of other people).

Which languages does AskCody support?

The AskCody Workplace Platform is available in major languages of your choice.

  • English

  • German

  • French

  • Spanish

  • Norwegian

  • Swedish 

  • Danish 

  • Finnish

With AskCody, Burns & Levinson has automated labor-intensive meeting tasks.

See our case study and learn more

Download the case study and see how AskCody helped one of the Boston's top law firms handle meeting management.

Download free case study 

Burns-and-Levionson case study
“We chose AskCody's Meeting Management and Resource Scheduling platform, and today we have a solution that very well meets our needs and makes everyday life more efficient for our employees and visitors."
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See how AskCody can reduce your time spent on meeting room management


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