ROOM BOOKING ADD-IN FOR MICROSOFT OUTLOOK

Lets you search for all meeting rooms, desks, and bookable resources across multiple locations with ease, right inside the already familiar interface of Outlook and Microsoft 365.
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Key Features

ROOM BOOKING IN OUTLOOK

MODERN OUTLOOK ADD-IN 100% integrated with Microsoft Outlook and Microsoft 365
INTUITIVE SEARCH Search for meeting rooms, desks, equipment, or workstations across multiple locations and time zones
CRITERIAS AND FILTERS Set room criteria and filters, like whiteboard, video conferencing, screen sharing, or other in-room equipment etc.
ADD MEETING SERVICES AND CATERING Booking of catering, equipment, and other supplies directly from one booking flow inside Outlook while booking your room
The AskCody Booking Add-in for Outlook

SEARCH FOR MEETING ROOMS AND DESKS

 Search for all meeting rooms or hot desks across multiple locations and time zones. Instantly know the availability of the room before you try booking it. See who has booked the room if it’s occupied, and when the room will be released.

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SEARCH FOR ROOMS THAT MEET YOUR DESIRED CRITERIA

 Users can search and sort by the purpose of a meeting (e.g. video conference), special features (room with a whiteboard or projector), and guaranteed attendee capacity. Finding the right room has never been easier.
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Shayla Moore
Shaley M Training coordinator

“A Wonderful Upgrade to our Room Reservation System!

I LOVE that AskCody is integrated with Outlook. It makes reserving, editing and canceling reservations so quick and easy. The interface is very easy to use and is so customizable to our needs. I love that we can make it our own and customize our rooms, vendors, and services from the Admin side"

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Luke S Manager, Learning and Development

"Quality room management system with quality people supporting it

I give AskCody 10/10. It is a phenomenal solution. Easy to implement. It's easy to train on, and it is easy to use. We use AskCody to allow our population to easily and confidently book rooms across all our offices, giving them the ability to do it themselves. Kind of removing the middle person"

Integrated with video conferencing

SEAMLESS MICROSOFT TEAMS INTEGRATION

Book your meeting room with AskCody and enable audio or visual functionality with Microsoft Teams or Skype for Business. When "Video Conferencing" or similar is chosen, simply press the "Add Teams Meeting" or "Add Skype Meeting" and it's added to the invite, while automatically activating Teams/Skype Room System equipment inside the meeting room to quickly join the meeting.

It’s simple to join from a meeting room with a Teams/Skype Room System, from a laptop or a mobile device; the meeting invitation will allow you to click to join from wherever you want.

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A familiar interface

SEARCH FOR ROOMS THAT MEET YOUR DESIRED CRITERIA

 AskCody is 100% integrated with Outlook and Microsoft 365. No need for outdated third-party tools, unintegrated Sharepoint sites, 3rd party webpages, or paper-based bookings. Workplace comes as a Modern Add-in for Outlook and Microsoft 365 and runs where Outlook is.
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See your workplace in full context

USE THE OUTLOOK ADD-IN TOGETHER WITH ASKCODY INSIGHTS

 With Insights you will see your office and meeting rooms in full context with all available data about utilization. You can easily experience how your office space and meeting rooms are actually being used and make the most out of your workspace. 

With Workplace and Insights, you can go deeper into conference room activity, with daily reporting for key metrics like meetings and occupancy, no-shows and ghost meetings, duration and attendees and get the insights and trends displayed in a beautiful dashboard.

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SEE HOW ASKCODY CAN REDUCE YOUR TIME SPENT ON MEETING ROOM MANAGEMENT

AskCody dramatically reduce time spent on booking rooms and resources, by automating labor-intensive meting tasks. Learn more today.

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FAQ

Learn more about Room Booking in Outlook with AskCody

How can users search for rooms resources?

AskCody Booking helps you search for all types of resources like rooms, workstations, desks or other. Users can choose from many search criteria:

  • By location

  • Purpose of a meeting, e.g. video conference, sales, board meeting or external visitor

  • Equipment, e.g. a whiteboard, projector, Cisco conference phone, presentation screen, or built-in speakers

  • Services, e.g. catering available, chair setups, AV services, or recording

  • Capacity

Learn more about adding equipment and services to AskCody Booking in our support center.

Can I control who is able to book rooms?

Yes, you can support a decentralized room booking process with AskCody. Some users can request rooms with others empowered to approve their requests.

Learn more in this support article, user roles and membership hierarchy.

Can I search just in my location, country or floor? Yes, AskCody supports custom groups, including grouping rooms by floor, amenity, preference, or internal business logic.
Are external users able to book rooms?

You're in control! So yes, if you choose to allow it.

AskCody supports two different methods of enabling external booking.

What about hot desking and office hoteling?  AskCody offers full support for finding and booking hot desks, workstations, and other resource types. All rooms, desks, workstations etc. are loaded into our system as resources calendars from Microsoft Exchange.

 

Can you book resources on behalf of someone else?

Yes, with delegated access or shared access to calendars as configured in Microsoft Outlook.

Delegated Access gives access to the entire account, including calendars and email.

Shared Access gives access to calendars (i.e. can't send emails on behalf of other people).

Which languages does AskCody support?

The AskCody Platform is available in major languages of your choice.

  • English

  • German

  • French

  • Spanish

  • Dutch

  • Norwegian

  • Swedish 

  • Danish 

  • Finnish