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Hot desking
What is hot desking?
Hot desking is a way of organizing an office where employees have no assigned desk. Instead, they use any free desk when they arrive, usually on a first come, first served basis. It reduces the number of desks standing empty when people work from home or are out of the office.
Why organizations choose hot desking
When attendance varies from day to day, assigning every employee a desk means paying for desks that are empty much of the week. Hot desking lets the office be sized for the people who actually come in.
The trade-offs
Without planning, hot desking can mean searching for a desk, teams scattered across floors and frustration on busy days. Most offices address this with desk booking, team neighborhoods and clear rules for clearing desks at the end of the day.
Hot desking or desk hoteling
Hot desking is first come, first served on the day. Desk hoteling means booking a desk in advance. Many offices combine the two.
How AskCody handles hot desking
AskCody desk booking supports booking a desk on the spot as well as planning ahead, with a visual overview of free and occupied desks by area. For a deeper look, read the comprehensive guide to hot desking.
Frequently asked questions
Is hot desking the same as free address?
They are closely related. Free address describes the policy of unassigned seating, while hot desking describes picking a free desk when you arrive.
How do you make hot desking work?
Give people a way to see and book free desks, keep teams close with neighborhoods, and agree on simple rules such as clearing the desk at the end of the day.
Related terms