Are you tired of wasting time on meeting preparation or cumbersome service requests? Book meetings, catering,
Manage catering and associated costs for meetings and events. Assign cost codes and allocate to finance for invoicing or internal charging.
Built for and works with
Request Services for your meetings right from Outlook's familiar interface
Meeting Services allow you to request services for your meeting when using the Outlook Add-in to book a room and includes things like catering, A/V requests, facilities requests, specific tech setup, etc. Admins can also add custom categories for unique service requests that your organization would like to support.
- Key features
- 100% integrated with Microsoft Outlook and Microsoft 365
- Request your meeting services right from Outlook's familiar interface
- Request services across multiple vendors, locations and time zones
- Manage billing and costs, tax, or client matter numbers. Assign cost codes and allocate to finance for invoicing or internal charging.
- A light-weight IWMS for Meeting Services
Boosts your productivity by redefining the booking experience of Meeting Services
With AskCody Meeting Services, the booking experience of meeting services goes to a whole new level and is fully integrated into Outlook and Microsoft 365.
The old way of ordering refreshments or additional meeting room equipment such as AV or workstations for a meeting is cumbersome, time-consuming, difficult to administer, and error-prone. Now,
Save time, plan more effectively, and reschedule or cancel without worrying
With Meeting Services, simply book what you want from Outlook or Microsoft 365 on your desktop, laptop, tablet, or phone.
The corresponding parties (kitchen, canteen management, AV provider, or facility management) are instantly alerted to your booking needs with exactly what, when, and where you need supplies, and can manage everything from the integrated Service Management tool.
A familiar interface – Book directly from Outlook
AskCody is 100% integrated with Outlook and Microsoft 365. No need for outdated third-party tools, unintegrated Sharepoint sites, 3rd party
Service Vendor Management Portal
The Service Vendor dashboard and Management Portal enables efficient management of service requests by the service teams.
The Service Management Portal is a complete management tool making the meeting service experience more efficient and effective than ever for service vendors like Office Managers, Catering Management, Hospitality Teams, AV provider, or Facility Management. Imagine, a light-weight IWMS platform for meeting services.
Use the Meeting Service Portal to manage additional resources and meeting services, workflows, items, bookings of corporate kitchens and canteens, and accept or reject service requests. Kitchen and facility managers can tell at a glance what they need and how many people need meeting service, as well as the location of the service. Now they have an instant one-stop interface with an updated overview in real time.
Custom properties and extension attributes
Meeting Services lets you define mandatory and optional input fields when requesting and ordering service, in terms of Tax & Financial Information, Client Matter Numbers, User Information, and Cost Center Management. This makes your IT and Finance Department fall in love with the Meeting Services features immediately. Associated costs for meetings and events can be assigned cost codes and allocated to finance for invoicing or internal charging.
IT and Finance will love the ease-of-use associated with the data export in the AskCody Management Portal. Data is simply exported to incorporate with accounting, databases, and ERP, either via CSV exports or with our JSON API.
User Information is managed by Active Directory or Azure Active Directory to save clicks and ensure correct user data every time. Hereby time-consuming and manual processes are automated to help IT and Finance save a huge amount of time every day.
Curious to see how the Meeting Service Portal looks?
More about Meeting Services from AskCody
AskCody provides many ways to order and manage your audio visual needs.
Orders can be placed directly from Outlook
Faulty equipment can be reported directly from the room using Room Displays
AV orders can be tracked, sent to the appropriate department and shared with finance in the Management Portal
Yes, it indeed does.
We have a close collaboration with Microsoft, and our product suite is 100% integrated with Microsoft 365 and Outlook. No need for manual processes or outdated third-party tools, unintegrated Sharepoint sites, or paper-based booking. Everything works within the familiar Outlook and Office interface. We base AskCody on modern integrations into Microsoft Exchange, and built everything on Microsoft Azure.
Learn more about how we integrate to Exchange and Microsoft 365 on our knowledge base.
Catering and additional resources follow your meeting. That's one of the best parts. We have developed a true follow the meeting intelligence.
With AskCody you get the data you need when you need it.
Your IT or Finance department will love the ease-of-use associated with the data export in the AskCody Management Portal. Data is simply exported to incorporate with accounting, databases, and ERP through simple CSV exports or by leveraging the AskCody API.
Cost Centers can be managed manually in AskCody or by your Active Directory. Invoices, tax management for external meetings, and settlements can all be taken care of by AskCody.
Outlook, Outlook Web App, or OWA for Devices. The Add-ins for Outlook work seamlessly across all platforms, making it easy for you to book meetings and meeting services.
Now you and your organization only need Outlook and AskCody to handle everything related to productivity, mail and collaboration, and meeting management.
There's a complete Management Portal for Service Vendors like corporate kitchens, facilities, and office managers designed to make the meeting experience more efficient and effective than ever.
Use the AskCody Management Portal to manage additional resources, workflows, items, bookings of corporate kitchens and canteens, and accept or reject bookings. Kitchen and facility managers can view at a glance what they need and how many people need meeting services, as well as the location. Now they have an instant one-stop interface with an updated overview in real time.
The AskCody Platform is available in major languages of your choice.
Don’t miss your dose of meeting management knowledge
“Everything is integrated with Microsoft 365, and all employees can with Outlook and AskCody seamlessly find available meeting rooms and book services for their meetings."