Occupancy

What is office occupancy?

Office occupancy is the share of the office, its desks, rooms or total capacity, that is in use at a given time. It answers how full the office really is, and is often tracked by day and by hour to understand attendance patterns in hybrid work.

Occupancy and utilization

The two terms are often mixed up. Occupancy usually describes how many people or spaces are in use at a moment in time. Utilization describes how much of the available time or capacity is used over a period. Both are needed to plan the office.

How it is measured

Occupancy can be estimated from bookings, badge data, Wi-Fi connections or sensors. Each source has blind spots: bookings show intent rather than attendance, and sensors show presence but not purpose. Many organizations combine sources.

How AskCody helps

AskCody workplace analytics is based on bookings in Microsoft Exchange, not on sensors. It reports bookings, attendees and utilization for rooms and desks, and visitor registrations compared with actual check-ins.

Frequently asked questions

What is a good office occupancy rate?

There is no single target. It depends on your work model, how much attendance varies and how much spare capacity you want for peaks.

Do you need sensors to measure occupancy?

No. Bookings give a useful picture, especially when unattended meetings are released. Sensors add detail on actual presence.

 

Related terms

• Space utilization
• Meeting density
• Recaptured time
• Peak occupancy
• Event fit
• Event duration
• Sensors