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Event fit
What is event fit?
Event fit describes how well the size of a meeting matches the size of the room it is held in. A meeting with three people in a twelve-person room has a poor fit, as does a crowded meeting in a room that is too small. Good event fit means each meeting uses a room of the right size.
Why event fit matters
Large rooms are the scarcest and most expensive meeting spaces. When small meetings occupy them, groups that genuinely need the space cannot find a room. Poor fit is also a signal for redesign, for example splitting a large room into smaller ones.
How event fit is measured
Compare the number of attendees with the number of seats for each booking, then look at the averages per room. This is often called capacity utilization. Rooms where the average meeting fills only a small share of the seats are candidates for a different use.
How AskCody measures event fit
AskCody workplace analytics reports capacity utilization, which compares attendees with seats per room, alongside time utilization. Filters for room type, location and period help you see where room sizes and meeting sizes do not match.
Frequently asked questions
Is event fit the same as capacity utilization?
They describe the same idea. Event fit is the workplace term, capacity utilization is the metric.
What should you do about poor event fit?
Guide people to book rooms by size and purpose, and consider changing the room mix where the data shows a lasting mismatch.
Related terms