The Blog on Meeting Management

Meetings are a fact of life in the business world — and they can certainly be useful.

They serve as a vehicle for communication, give rise to innovative brainstorming sessions, and help businesses develop solutions to critical problems. They can also play a role in maintaining company culture and help employees build solid relationships with their colleagues.

Yet the average worker spends as much as a full workday every week in or planning for meetings.

Is that time well spent?

And, more importantly, how can you tell if your meetings are actually valuable or time wasters?

You know that old saying, “You only get one chance to make a first impression?”

That’s true with everyone you meet—and it’s also true with visitors to your office.

Guests and visitors who come to your office have expectations, and it’s up to you to meet them. The easiest way to do that is with a visitor management system that handles the entire experience from when your guest steps off the elevator to when they head back out the door, plus everything in between, like check-in, security, and navigation.

If you ever have visitors or guests coming into your office, you need a visitor management system. But what if you’re not sure how to choose one that’s right for your office needs?

Visitor management systems can come with a lot of features and functionality. Read on to learn about all the options, and to see how you can choose a system that has the right features for your needs.

It is no secret that the way we work is changing.

In the past, everyone worked from the office, every day. Today, nearly 70% of people work from home at least one day a week. From 2005 to 2017, there has been a 159% increase in remote work.

Other offices are switching to an ABW (activity based) model, which provides a mix of quiet workspaces, shared workstations, breakrooms, and conference rooms that allow workers to switch environments based on the type of work they are doing and how they work best.

Flexibility at work is important to workers, and that includes flexible workspaces. In fact, 82% of millennial workers said they would be more loyal to that employer, and 22% would be willing to work longer hours if they had more flexibility at work.

But, these changes come with unintended consequences.

Think back, if you will, to a decade ago. How much of your work was done on paper (or even digital spreadsheets) versus the cloud?

Back in 2010, 1.7 billion people had access to the internet — which was an astounding number.

Today? Well, as of January 2020, nearly 4.5 billion people had access to the internet.

(For a bit of perspective — 4.5 billion miles would get you to the moon and back 9,433 times.)

It's changed the way we eat, watch television, communicate, and, yes, even how we work.

The days of pencil and paper are all but gone. Yet, many companies are still reliant on manual practices to track visitors, send notifications, and manage meeting rooms.

It doesn't have to be that way.

If you are looking to break free of manual processes, you may be considering a visitor management and meeting management tool. But which one is right for your company?

It’s no secret that basically no one goes to the office and stays perfectly on task for eight straight hours, five days a week.

From social media notifications to pointless meetings, and long lunches to water cooler chats with other coworkers, a typical office workday can feel like a constant bombardment of distractions from the real work that needs to be done.

You’ll never be able to create a completely distraction-free workplace, but that’s not to say you can’t make some changes to cut down on some of the most common timewaster plaguing offices today. If your 2020 goals include eliminating barriers to efficiency in your office, you’ve come to the right place. These are 30 of the most common frivolous timewasters that can (and should) be eliminated.

Technology can unlock new frontiers for companies—ushering in higher productivity, increased employee satisfaction, and greater revenues.

Unfortunately, far too many companies remain hampered by outdated tech and systems. They let technology phobia kill business growth.

In this article, we’ll explore why companies resist upgrading their technology, how legacy systems can detrimentally impact business, and how to overcome fears and implement new technology.

When it comes to getting work done, collaboration is more critical than ever.

Yet the changing workplace presents new challenges for teams who want to work together more effectively.

Currently, 4.7 million workers in the United States telecommute. These workers need the ability to talk and collaborate in real-time with team members around the globe. Even teams who do work in-office need to be able to work with coworkers around the world.

For example, a developer in San Antonio may need to collaborate with a designer in Chicago. Without the ability to work side-by-side, the success of their projects may suffer.

In addition, younger workers entering the workforce may not be familiar with many of the imperfect tools organizations have relied on for years. It is time to look for a better solution.

Few things are more frustrating than searching for a misplaced item. Just a few moments of searching for your phone — it was just in your hand — is enough to raise your blood pressure.

When it comes to the workplace, however, the stakes are even higher. In addition to stress, workers can waste valuable time looking for an available meeting room, trying to locate a printer, or even just trying to find the coffee cart.

The most important lesson for any aspiring attorney in law school should be learned in their constitutional law class or the thousands of pages of assigned case reading. However, it’s more often one single, non-law concept that will rule the life of any young attorney who goes to work for a firm after they pass their bar exam: Billable hours.

With studies showing that attorneys work three hours for every two they bill, lawyers can easily wind up working 12 to 16 hour days to meet their quotas—sacrificing any semblance of a normal family or social life.

But, it doesn’t have to be this way.

Join us as we explore lawyer billable hours and how they can work to maximize them.

Millennials may have killed the top sheet, but Gen Zers are now pounding at the doors of your open-concept office, ready to force their need for privacy and security down your throats.