The Blog on Meeting Room Management

It’s been yet another busy week at the office.

Your firm has been bustling with activity and everyone has been hard at work wrapping up several big client projects.

Or have they?

Now that it’s time to send out invoices, you’re realizing how many hours have been whiled away at lunches, in meetings, and completing administrative duties instead of actually utilized on billable, client work.

Utilization rate is a critical metric for measuring a professional service firm’s health and potential for growth. Keep reading to learn everything you need to know when it comes to measuring your utilization rate correctly, applying it efficiently, and growing it to increase your organization’s productivity and profitability.

Meetings are taking over our workday. A recent study found that most workers attend a total of 62 meetings every month — which is an average of 3.1 meetings a day. At the end of the month, we spend an average of 31 hours in unproductive meetings.

It is a waste of time, and it is a waste of money.

In fact, U.S. businesses waste a total of $37 billion in salary costs annually for unproductive or unnecessary meetings.

What could your salespeople do with an extra 31 hours of time a month? What about managers? Customer service reps? How much could you grow your company with just a sliver of the $37 billion spent on unproductive meetings?

As a CPA, you are used to being under pressure. Tax deadlines, client mergers, and audits are all just part of the job.

But when it comes to your own firm's profitability, it can be easy to look the other way. Bury your head in the metaphorical sand.

Here's the thing — the accounting world is changing. The way things have always been done is no longer the path to success. Ever-growing competition, the rise of AI, automation, and the gig economy have made it harder than ever to maintain profits.

In this ever-changing climate, how can you improve the profitability of your firm? Do you double down and find more clients? Shift your niche? Offer a broader range of services?

What if I told you there was a way to increase CPA firm profits by doing less?

Meetings are a fact of life in the business world — and they can certainly be useful.

They serve as a vehicle for communication, give rise to innovative brainstorming sessions, and help businesses develop solutions to critical problems. They can also play a role in maintaining company culture and help employees build solid relationships with their colleagues.

Yet the average worker spends as much as a full workday every week in or planning for meetings.

Is that time well spent?

And, more importantly, how can you tell if your meetings are actually valuable or time wasters?

You know that old saying, “You only get one chance to make a first impression?”

That’s true with everyone you meet—and it’s also true with visitors to your office.

Guests and visitors who come to your office have expectations, and it’s up to you to meet them. The easiest way to do that is with a visitor management system that handles the entire experience from when your guest steps off the elevator to when they head back out the door, plus everything in between, like check-in, security, and navigation.

If you ever have visitors or guests coming into your office, you need a visitor management system. But what if you’re not sure how to choose one that’s right for your office needs?

Visitor management systems can come with a lot of features and functionality. Read on to learn about all the options, and to see how you can choose a system that has the right features for your needs.

It is no secret that the way we work is changing.

In the past, everyone worked from the office, every day. Today, nearly 70% of people work from home at least one day a week. From 2005 to 2017, there has been a 159% increase in remote work.

Other offices are switching to an ABW (activity based) model, which provides a mix of quiet workspaces, shared workstations, breakrooms, and conference rooms that allow workers to switch environments based on the type of work they are doing and how they work best.

Flexibility at work is important to workers, and that includes flexible workspaces. In fact, 82% of millennial workers said they would be more loyal to that employer, and 22% would be willing to work longer hours if they had more flexibility at work.

But, these changes come with unintended consequences.

Think back, if you will, to a decade ago. How much of your work was done on paper (or even digital spreadsheets) versus the cloud?

Back in 2010, 1.7 billion people had access to the internet — which was an astounding number.

Today? Well, as of January 2020, nearly 4.5 billion people had access to the internet.

(For a bit of perspective — 4.5 billion miles would get you to the moon and back 9,433 times.)

It's changed the way we eat, watch television, communicate, and, yes, even how we work.

The days of pencil and paper are all but gone. Yet, many companies are still reliant on manual practices to track visitors, send notifications, and manage meeting rooms.

It doesn't have to be that way.

If you are looking to break free of manual processes, you may be considering a visitor management and meeting management tool. But which one is right for your company?

It’s no secret that basically no one goes to the office and stays perfectly on task for eight straight hours, five days a week.

From social media notifications to pointless meetings, and long lunches to water cooler chats with other coworkers, a typical office workday can feel like a constant bombardment of distractions from the real work that needs to be done.

You’ll never be able to create a completely distraction-free workplace, but that’s not to say you can’t make some changes to cut down on some of the most common timewaster plaguing offices today. If your 2020 goals include eliminating barriers to efficiency in your office, you’ve come to the right place. These are 30 of the most common frivolous timewasters that can (and should) be eliminated.

Technology can unlock new frontiers for companies—ushering in higher productivity, increased employee satisfaction, and greater revenues.

Unfortunately, far too many companies remain hampered by outdated tech and systems. They let technology phobia kill business growth.

In this article, we’ll explore why companies resist upgrading their technology, how legacy systems can detrimentally impact business, and how to overcome fears and implement new technology.

When it comes to getting work done, collaboration is more critical than ever.

Yet the changing workplace presents new challenges for teams who want to work together more effectively.

Currently, 4.7 million workers in the United States telecommute. These workers need the ability to talk and collaborate in real-time with team members around the globe. Even teams who do work in-office need to be able to work with coworkers around the world.

For example, a developer in San Antonio may need to collaborate with a designer in Chicago. Without the ability to work side-by-side, the success of their projects may suffer.

In addition, younger workers entering the workforce may not be familiar with many of the imperfect tools organizations have relied on for years. It is time to look for a better solution.