The Blog on Meeting Room Management

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Client and case confidentiality is a key tenet of any law firm. The privilege of confidentiality fosters trust between attorneys and clients. Duties related to confidentiality, such as the attorney-client-privilege, assure clients are open and honest with their representation so lawyers can provide the best advice.

The challenges of complete confidentiality abound both outside and inside of the office. Attorneys, of course, know not to discuss sensitive or privileged information regarding clients or cases in public places. However, the offices, conference rooms, hallways, and reception desks of the firm are all also hot beds for potential information leaks.

There are three key steps law firms can take to ensure total client confidentiality in every corner of the firm.

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At their best, meetings can help your company progress, learn, grow, and collaborate better. At their worst, they’re an inefficient waste of time and a drain on company resources. So how can you make sure meeting culture veers towards the more positive possibilities while side-stepping the all-too-common pitfalls? The solution to better meetings can change depending on the size, culture, and type of company in question, but there are some simple ways to figure out what your company needs to move forward with meetings.  

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As we all know too well, stress doesn’t just disappear when you leave the office for the day. Like email notifications on your phone, stress follows you home each day, affecting your personal relationships, as well as your mental and physical health. When left unacknowledged, stress can cause a bevy of health problems, including anxiety, depression, insomnia, high blood pressure, hypertension, and even increase the likelihood of heart disease. While you can’t eradicate stress from your life or change your immediate circumstances at work, there are still things you can do to help alleviate the stress for both you and your employees.

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Don’t underestimate digital transformation. Digital transformation is enormous. Monumental. Pervading every corner of companies. Businesses are pouring trillions of dollars into it. But what is it?

In many ways, it sounds like one more business buzzword we can add to the list along with phrases like “growth hacking,” “ideation,” and “corporate synergy.” That’s because digital transformation is significant and amorphous, and means different things to different companies. But its significance should not be underestimated.

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Boston-based law firm Burns & Levinson is comprised of 125 attorneys who focus on a number of core practices and specialties. The firm was founded in 1960 on the principle of being accessible and responsive to clients. This client-centric commitment to service means attorneys serve as advisors, legal counsel, and business strategists and are available to offer personal attention from senior partners on down.

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In addition to features, functions, and results, Return on Investment (ROI) is one of the top considerations evaluators should be making when searching for the right enterprise software solution for their company. How quickly will the solution deliver the results that affect tangible savings? In other words, when will the software have paid for itself?

At AskCody, we look at ROI from not only a cost perspective, but a cultural one as well. Tristan Deschler, Customer Success Manager at AskCody, sat down to discuss what we mean when we talk about ROI and why it’s a critical component to the success of your meeting management solution.

 

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Investing in new software is risky. Technology advances and changes at such a breathtaking pace these days it’s hard to keep up. Whether it be consumer electronics or enterprise software solutions, what is groundbreaking one moment seems woefully inadequate the next when a new version, product, or way of thinking emerges. Many companies invest years of time and hundreds of thousands, if not millions, of dollars into finding and implementing the perfect technological solution, only to find a different solution that better fits their needs is now available. 

That’s why shopping for enterprise software can be such an overwhelming process. We’ve covered this topic here on the AskCody blog before because it’s an important one. We regularly hear from evaluators that knowing where to start is often the hardest part. That’s why it’s critical to arm yourself with the knowledge you need to confidently make decisions about the future of your business needs and the capabilities of the tools at your disposal. 

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The meeting challenge: We say it so often it, it should be one of our taglines: without a meeting management solution, a one-hour meeting is never just a one-hour meeting. Meetings are a constant source of wasted resources and frustrated office workers. In fact, according to recent research, meetings are considered the No. 1 time-waster at the office

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The following post is a guest post from GetVoIP

Running efficient meetings is an essential part of running an efficient business.

In the modern workplace, with workplace flexibility and remote workers, scheduling and executing meetings has become more complex. However, it's still possible to conduct meetings effectively by following best practices such as:

  • Using a detailed agenda

  • Provide necessary preparation materials ahead of the meeting

  • Designate a meeting facilitator to provide structure

  • Focus on task completion rather than timeframes

  • Implement some sort of follow-up mechanism to review meeting takeaways

GetVoIP has put together an infographic that shares these tips, plus specific meeting strategies from some of the most successful leaders from around the world.

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Perhaps there is no more iconic picture of the modern office than of the wide open space, rows of desks arranged together, surrounded by fashionable Scandinavian furniture, hordes of millennials banging away at their keyboards wearing their high-end headphones. Large windows and all white everything keep the space light, airy, and up to the expected aesthetics of modern design. Maybe throw some plants in for good measure. While we’re at it, sprinkle in a couple well-behaved dogs, a work BFF, and a dozen flannel shirts and VOILA! You have the modern open office space. 

As companies compete for the most talented employees, they have realized that it’s more important than ever for the physical office to reflect the modern culture of the company itself. That means the dreaded cubicle farm is a thing of the past. Companies are breaking down walls and opening doors in an attempt to foster conversation and creativity, enhance relationships, and promote transparency. 

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