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Ad-hoc meeting
What is an ad-hoc meeting?
An ad-hoc meeting is an unplanned meeting called at short notice, usually to deal with a specific or urgent topic. It is not part of a regular schedule and often needs a room right now, which makes it hard when every room looks booked.
Why ad-hoc meetings matter
Quick, unplanned conversations solve problems and make decisions faster than long email threads. They also put pressure on rooms: people need to find a free space in minutes, not tomorrow.
Making room for ad-hoc meetings
Ad-hoc meetings work best when people can see free rooms at a glance and book one on the spot. Releasing rooms held by no-show meetings also makes more rooms available for unplanned needs.
How AskCody handles ad-hoc meetings
With AskCody meeting room displays, people can see whether a room is free and book it directly on the screen outside the room. Meeting dashboards in shared areas show nearby free rooms.
Frequently asked questions
What is the opposite of an ad-hoc meeting?
A scheduled or recurring meeting that is planned in advance and often repeats on a set rhythm.
Can ad-hoc meetings be booked in Outlook?
Yes, but at short notice it is often faster to book on the room display outside a free room.
Related terms