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No-show meeting
What is a no-show meeting?
A no-show meeting, also called a ghost meeting or abandoned meeting, is a meeting room booking that nobody turns up for. The calendar says the room is taken, so colleagues walk past an empty room, book somewhere less suitable or give up. The booking blocks the space without the meeting ever happening.
Why no-show meetings happen
Most no-shows are not careless. A meeting moves to Teams, is pushed to next week or is cancelled in a chat thread, but nobody removes the room from the Outlook invite. Recurring meetings make it worse, because one forgotten series can hold a room every week for months.
What they cost
A ghost meeting looks like demand in your booking data. Rooms appear full, people complain that there are never rooms available, and the organization may plan more space it does not need. The real cost is the decisions made on numbers that include meetings that never took place.
How AskCody handles no-show meetings
AskCody meeting room displays can ask attendees to confirm the meeting when it starts. If nobody confirms within the window you set, the meeting ends and the room is released for others to book. Administrators choose how many minutes before and after the start time the confirmation window stays open. See meeting room displays and meeting room booking.
Frequently asked questions
What is the difference between a no-show meeting and a cancelled meeting?
A cancelled meeting is removed from the calendar and the room is freed. A no-show meeting stays in the calendar, so the room looks booked even though nobody uses it.
How do you stop no-show meetings?
Ask attendees to confirm the meeting at the room, release rooms that are not confirmed, and review recurring series that keep a room booked without being used.
Related terms