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Recurring meeting
What is a recurring meeting?
A recurring meeting is a meeting that repeats automatically on a set schedule, such as every week or every month, with the same attendees and often the same room. It saves planning time for standing meetings, but a series that outlives its purpose keeps holding the room long after people stop attending.
Why recurring meetings are useful
Team check-ins, project meetings and one-to-ones benefit from a fixed rhythm. Booking the series once guarantees the time slot and the room, and nobody has to coordinate calendars every week.
The hidden cost
Recurring series are a common source of no-show meetings. The project ends or the team moves online, but the series stays in the calendar and the room looks booked every week. Reviewing long-running series is one of the simplest ways to free up rooms.
How AskCody handles recurring meetings
Because AskCody works with the bookings in Microsoft Exchange, recurring meetings booked in Outlook appear on the room displays like any other booking. When attendees are asked to confirm meetings at the room, an occurrence nobody attends is released instead of blocking the room. See meeting room booking.
Frequently asked questions
How often should recurring meetings be reviewed?
A good habit is to review standing series whenever a project or team changes, and at least a few times a year.
Do recurring meetings always need a physical room?
No. Many recurring meetings can run online, which frees rooms for meetings that need people in the same place.
Related terms