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The meeting Management Blog

When the calendar says a meeting will happen, reality agrees

AskCody is the Meeting Management Platform for Microsoft 365. Rooms, catering, AV and visitors are booked from Outlook, so when a meeting moves or is canceled, the kitchen, the AV team and reception already know.

Office admins, conference service managers, service teams and front desks get one view of what is happening today, so meetings start on time, every time.

Welcome to a world of better meetings.

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The real meeting problem

Booked is not the same as ready

Booking a room takes a few seconds. Then the meeting moves: a new time, another room, two more guests. The calendar updates. The lists behind it don't.

Catering still has the old time. AV sets up a screen in a room nobody will use. Reception expects the guest at 10:00. And the host walks into the right room at the right time, with nothing ready.

Each slip is small. Together they decide whether a meeting starts on time, and they land on the workplace teams who fix them by hand, one email and one phone call at a time.

A client meeting moves to 14:00 in Outlook while catering, AV and reception still work from the old plan, then the rest of the day piles on, each change on another team’s list
Animated illustration of a working day across eight meeting rooms, connected to the facilities, catering, reception, AV and IT, and finance teams
For the teams behind every meeting

One booking. Every team in sync.

Behind every meeting is a room to set up, catering to deliver, guests to welcome, a screen that has to work and an order that has to be settled. That is five teams, each with their own list, all depending on a booking that can change at any minute.

AskCody connects facilities, catering, reception, AV and IT, and finance to the same booking in Outlook. When a meeting is booked, moved or canceled, the room, the services and the people behind them move with it. No emails to chase, no lists to reconcile, and no coffee delivered to a meeting that moved to tomorrow.

20% of our website visitors start by asking the same question: How do I prevent double bookings in Outlook?

The answer? AskCody. No double bookings, meetings that start on time, and teams that stop chasing changes.

But in reality, it is the wrong question. The better one is: how do I make every meeting start on time, every time, across my entire workplace and every team behind it? Same answer, though.

 

 Learn more about our meeting management platform

Workplace Central in grid and list view, as the client meeting introduction moves to 1:00 PM in Bravo and its catering, meeting setup and visitor invite follow
For workplace teams

One view of every meeting and everything it needs

Conference service managers, office admins and facilities teams make sure every meeting gets the right space, setup, access and services, exactly as the calendar promised.

Workplace Central gives them a full overview of every meeting across all rooms and locations, with catering, room layout and AV attached. Reschedule anyone's meeting right there, and the services and visitor details follow. Print the day's service requests, and solve conflicts before they become last-minute problems.

The booking is the tip of the iceberg. AskCody runs everything underneath it.

 

 Explore the AskCody Platform

Native to Exchange

No middle layer. No duplicate system of record.

AskCody works directly with Exchange through Microsoft Graph. Bookings stay in the room and workspace mailboxes you already own, so what Outlook shows is what the room display, Workplace Central and the building show.

There is no separate database and no copy of your calendar to keep in sync. Users and groups come from Entra ID, people sign in with Microsoft single sign-on, and the add-ins reach everyone through centralized deployment. When a meeting moves in Outlook, everything that reads it moves with it.

 

 How AskCody works with Microsoft 365

A meeting booked in Outlook is saved in the Exchange room mailbox, and the room display and Workplace Central show the same booking when it moves to 13:00
AskCody customer workplaces, from a corporate foyer and a law firm reception to a bank headquarters, next to a checklist of the AskCody customer profile
The perfect match

Tailor-made for corporate offices, headquarters, financial and professional services

AskCody is built for workplaces where meetings carry real weight: client meetings, board meetings and guests who expect a warm welcome.

It's the perfect match for corporate offices, law firms, banks, investment firms, accounting companies and consultancies with 500 to 5,000 people and 50 to 500 meeting rooms across a handful of locations.

If you run managed receptions and front desks, in-house catering or conference services, and Microsoft 365 with Teams Rooms, AskCody fits the way you already work.

 

 Learn more about how AskCody is your perfect match

Thank you for trusting us with your meetings

Why AskCody

Why do organizations choose AskCody?

Meetings are where deals are won, decisions are made and guests meet your company. AskCody looks after everything that happens after the booking, so meetings start on time, the teams behind them stop chasing changes, and fewer rooms and orders go to waste.

We call it operational trust.

Animated illustration: a client visit at 09:00. Facilities sets up the meeting room, catering delivers coffee, the guests check in at reception, and the meeting starts on time.
Meetings start on time

The room is set, the coffee is in and the guests are checked in before the meeting begins.

For the business: client meetings open on time.
For your people: hosts walk in prepared.
For your guests: a welcome that says you expected them.
Animated illustration: a board meeting is moved from 10:00 to 14:00 in Outlook, catering, facilities and AV are updated with it, nobody has to chase the change, and the meeting starts on time.
Your teams get their day back

When a meeting moves, catering, facilities and AV move with it. Nobody has to chase the change.

For the business: service hours go to service.
For your people: calmer days, fewer interruptions.
For your guests: everything is right at the new time.
Animated illustration: nobody checks in to a 10:00 booking, so the room is released and another team uses it; a canceled meeting cancels its lunch order; every order is settled to the right cost center.
Nothing goes to waste

Rooms nobody shows up for go back to people who need them, and canceled meetings take their orders with them.

For the business: more from the space you pay for.
For your people: a free room when you need one.
For your sustainability goals: less catering for meetings that never happen.

... and it's loved by our users

We listen to our users’ feedback and keep improving AskCody with new features and upgrades, so the Platform gets better with every release.

The latest updates are always on our Product Blog.

Made to empower you

Shayla M, Training Coordinator
Shayla MTraining Coordinator

A wonderful upgrade to our room reservation system

“I LOVE that AskCody is integrated with Outlook. It makes reserving, editing and canceling reservations so quick and easy. The interface is very easy to use and is so customizable to our needs. I love that we can make it our own and customize our rooms, vendors, and services from the Admin side.”

Luke S, Manager, Learning and Development
Luke SManager, Learning and Development

Quality room management system with quality people supporting it

“I give AskCody 10/10. It is a phenomenal solution. Easy to implement. It's easy to train on, and it is easy to use. We use AskCody to allow our population to easily and confidently book rooms across all our offices, giving them the ability to do it themselves. Kind of removing the middle person.”

Anthony, IT Director
AnthonyIT Director

We needed a standardized system that was easy for people to use

“We needed a standardized system that was easy for people to use and that could automate the current processes. With AskCody, employees can now book rooms and request services themselves, and it gives them a kind of self-service aspect where they can take control of their own meetings.”

Nora, Project Manager
NoraProject Manager

Our goal was to find a partner

“Our goal was to find a partner who can hear our concerns, understand our requirements, support us in our project, and then provide a solution that best fits Olympus. With AskCody (...) it is not only a business arrangement, it is a partnership.”

We would love to show you how AskCody works

Understand how we can help your organization to be more efficient
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