The Blog on Meeting Room Management

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When hiring a new employee, you search carefully for the right candidate who checks all the boxes from a skills, personality, and experience perspective. It’s important to find someone with the right tools for the job, who would fit in with the current team, and who will continue to help promote company culture. When you find the right person, it’s obvious.

When it comes to fulfilling the company mission however, it’s just as important to create the right environment as it is to find the right employees. Don’t waste an ounce of the talent you’ve cultivated at your organization.

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Hot desking has become a popular practice for growing companies as a way to save money, improve efficiency, and create a more agile work environment for their employees. Office space can be pricey, and in more traditional office models space is often under-utilized. Hot desking capitalizes on the growing agility in today’s workplace to help save companies money by moving away from the 1-to-1 seating model in the office. Rather than have assigned desks, employees operate out of an open workspace where they can reserve a desk for the day on-the-spot.

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The nature of the modern workplace is rapidly changing. Where once static workstyles in  traditional office environments were the norm, advancing technology and changing ideas about the nature of work and productivity are shifting the focus in today’s office space. Now more than ever team-based and collaborative cultures in spaces designed to enhance creativity are critical to business’s success.

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Planning the perfect meeting is so much more than putting together a compelling PowerPoint presentation. Much of a meeting’s success has to do with not only the flow of the presentation itself, but also the care you put into creating a welcoming environment conducive to productivity for all of those involved. A professional mentor once told me that he never schedules meetings that would last longer than it takes a butt to fall asleep in a seat. I love that philosophy, but in today’s meeting-filled business world, it can often be unrealistic.  

The best way, then, to keep the room’s attention high is to provide ample comfort options, besides the comfort level of the chairs themselves, of course. When it comes to keeping productivity high in lengthy meetings, there are two magic words you need to remember: “food” and “coffee.”  

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